Tender & Contracts Executive

Workplace Type

Full-time

Job ID: IJOB202662528

Tender Monitoring & Planning

• Monitor government, semi-government, autonomous, NGO, and private-sector tender portals on a daily basis.
• Track all tender announcements, corrigenda, pre-bid meetings, and submission deadlines.
• Maintain a tender calendar and notify management of upcoming opportunities and critical dates.
• Evaluate tender eligibility and recommend suitable bidding opportunities.

Tender Preparation & Submission

• Prepare, compile, review, and submit tender documents in accordance with the tender requirements.
• Ensure all required forms, schedules, declarations, and supporting documents are completed accurately.
• Coordinate with relevant departments to collect technical, financial, and legal documents.
• Submit tenders physically or electronically within the stipulated deadline.
• Maintain compliance with procurement rules and tender instructions.

Documentation & Compliance

• Maintain updated company documents required for tender participation, including:
• Trade License
• TIN Certificate
• BIN/VAT Registration
• Company Registration Documents
• Bank Solvency Certificate
• Financial Statements
• Experience Certificates
• Authorization Letters
• Any other statutory documents
• Ensure all certifications and licenses remain valid and up to date.

Coordination

• Liaise with procurement authorities, clients, consultants, and internal stakeholders.
• Attend pre-bid meetings, clarification meetings, and bid openings when required.
• Coordinate with finance for bid security, tender fees, and performance guarantees.
• Work with legal and management regarding contract terms and conditions.

Contract Management

• Assist in preparing contracts following successful bid awards.
• Monitor contract execution timelines and renewal dates.
• Maintain records of awarded, ongoing, and completed contracts.
• Track contract compliance and reporting requirements.