Property Maintenance Coordinator

At Pavago, one of our clients is hiring a Property Maintenance Coordinator to oversee maintenance operations across residential and commercial properties.

This is a fast-paced, coordination-focused role where you’ll manage maintenance requests, schedule vendors, track work orders, and ensure timely resolution of repairs. You’ll serve as the central point of communication between tenants, vendors, property managers, and ownership teams to keep maintenance operations running efficiently.

Maintenance Coordination

• Receive, prioritize, and manage maintenance requests.
• Create and track work orders using property management systems.
• Monitor requests from intake through completion.
• Prioritize urgent maintenance issues and ensure timely resolution.

Vendor Management

• Schedule vendors, contractors, and technicians for repairs and inspections.
• Coordinate timelines and confirm service appointments.
• Verify vendor documentation, licensing, and compliance.
• Follow up to ensure work is completed on schedule.

Tenant Communication

• Communicate maintenance updates and scheduling with tenants.
• Provide timely follow-ups throughout the repair process.
• Confirm satisfaction after work is completed.
• Escalate emergency or unresolved issues when necessary.

Preventive Maintenance

• Schedule recurring maintenance, inspections, and preventive services.
• Maintain preventive maintenance calendars and tracking systems.
• Identify recurring issues and recommend process improvements.
• Support long-term property maintenance initiatives.

Documentation & Reporting

• Maintain accurate maintenance records, invoices, and work orders.
• Ensure documentation is complete and audit-ready.
• Track maintenance costs, vendor performance, and resolution times.
• Prepare maintenance reports for leadership.