As an Accounting Specialist, you will support the day-to-day accounting operations of the organization, with primary responsibility for Accounts Payable (A/P), Travel & Expense (T&E), and related accounting processes. This role ensures transactions are processed accurately, timely, and in accordance with company policies and accounting principles.
You will work closely with internal and external stakeholders, following established procedures and escalating non-routine matters to your supervisor, to resolve outstanding items, maintain accurate financial records, support month-end close, and provide analysis of company spending. The ideal candidate is highly organized, proactive, communicative, and comfortable owning day-to-day responsibilities and independently driving improvements to processes and controls, partnering with their supervisor on significant changes.
WHY DO WE WANT YOU
We are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Dynamic, Authentic, Excellence and Empathy.
WHAT WILL YOU DO
Accounts Payable
- Manage the Accounts Payable process from invoice receipt through payment and reconciliation, following established procedures.
- Create and maintain vendor records in Sage X3, ensuring complete and accurate vendor documentation, including W-9s and other required tax information.
- Review and process invoices through Bill.com and Sage X3, ensuring accurate coding, appropriate approvals, supporting documentation, and purchase order information.
- Enter and review requests for payments, reimbursements, and other accounting transactions.
- Ensure expenses are appropriately categorized and recorded in the correct accounting period.
- Monitor invoice and payment status and proactively follow up with budget holders and other stakeholders regarding outstanding approvals or unpaid invoices.
- Identify and maintain appropriate vendor tax classifications, including C Corporations, S Corporations, individuals, and foreign entities.
- Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely manner, escalating complex cases to your supervisor.
- Maintain accurate and organized A/P records and supporting documentation.
Travel & Expense (T&E)
- Manage and audit corporate credit card and cash expense submissions through Rydoo.
- Review expenses for accurate classification, appropriate supporting documentation, and compliance with the Company's T&E Policy.
- Upload approved expenses from Rydoo to Sage X3 on a weekly basis and communicate outstanding or overdue submissions to employees.
- Review and resolve expense report exceptions within established guidelines and escalate compliance concerns to your supervisor when appropriate.
- Monitor outstanding expense reports and proactively follow up with employees to ensure timely submission and resolution.
- Prepare and distribute a monthly T&E trend report, including commentary on spending patterns and policy compliance, for review by your supervisor.
- Identify recurring issues and share observations with your supervisor to support process improvements and T&E controls.
Accounting & Month-End Close
- Manage and accrue recurring expenses to ensure costs are recorded accurately and in the appropriate accounting period.
- Review and code bank transactions to ensure accuracy and proper classification.
- Assist with month-end close activities, including clearing open items, reviewing account activity, preparing accruals, and completing bank reconciliations.
- Research and resolve accounting discrepancies and outstanding items using established procedures, escalating unusual cases to your supervisor.
- Support annual and interim external audits by preparing requested documentation, schedules, and supporting information.
- Assist with ad hoc accounting analysis, reporting, and special projects as assigned.
Analysis & Reporting
- Utilize Power BI, Excel, and other reporting tools to analyze company spending, budgets, and financial trends.
- Identify areas of overspending, unusual activity, and potential cost-saving opportunities for your supervisor's review.
- Partner with budget holders to understand spending trends and support improved budget management.
- Develop clear, concise reporting that provides insights to Accounting and Finance leadership, under the guidance of your supervisor.
- Present relevant financial trends and findings during quarterly MOON meetings and other internal meetings, as directed by your supervisor.
Communication & Business Partnership
- Work closely with internal departments, suppliers, vendors, and other external partners to resolve accounting-related questions and outstanding items.
- Respond promptly and professionally to inquiries regarding invoices, reimbursements, expense reports, and payment status.
- Proactively follow up on open invoices, expense reports, approvals, and other outstanding accounting items.
- Maintain strong working relationships with internal and external stakeholders to support timely and accurate financial processing.
- Communicate issues, delays, and potential risks proactively rather than waiting for escalation.
- Provide clear and timely updates on the status of assigned responsibilities and outstanding items.
Process Improvement & Company Initiatives
- Own assigned processes and independently drive improvements to efficiency, accuracy, and internal controls, partnering with your supervisor on significant or cross-functional changes.
- Identify recurring issues and independently provide possible solutions based on established procedures and precedent, to your supervisor.
- Demonstrate resourcefulness by researching questions and reviewing available documentation before escalating unresolved issues to your supervisor.
- Assist with the development and documentation of accounting procedures and best practices.
- Participate in social and environmental initiatives that support the Company's sustainability goals.
- Support additional projects, reporting, and assignments based on the evolving needs of the Accounting and Finance teams.
