Personal Secretary & Executive Assistant

We are looking for a responsible, trustworthy, organized, and proactive Personal Secretary & Executive Assistant to provide comprehensive support to a Professor in managing his professional and personal affairs.

This is not a conventional office administration position. The selected person will work closely with the Professor and may be required to handle a wide range of responsibilities, including professional coordination, personal and family matters, banking, legal and land/property-related work, documentation, appointments, travel, official work, and day-to-day errands.

The ideal candidate should be someone the Professor can trust with sensitive information, assign responsibilities to independently, and rely on to follow tasks through to completion.

• Personal & Family Support
• Handle personal and family-related administrative matters and appointments.
• Coordinate with service providers, vendors, institutions, and other relevant parties.
• Manage personal errands, payments, documentation, and other assignments.
• Maintain strict confidentiality regarding personal and family matters.
• Banking & Financial Matters
• Handle routine banking-related coordination and follow-ups.
• Liaise with banks and bank officials regarding documents, applications, statements, and certificates.
• Maintain organized financial records and confidential documents.
• Land, Property & Legal Matters
• Coordinate land and property matters, including measurement, purchase, negotiation, tax, mortgage, registration, deeds, agreements, and related documentation.
• Liaise with lawyers, AC (Land) Office, Sub-Registry Office, RAJUK, government authorities, and other relevant organizations.
• Coordinate and follow up on land registration, mutation, tax, approvals, permissions, and other statutory requirements.
• Prepare, organize, submit, and maintain deeds, agreements, legal notices, petitions, applications, certificates, and other legal documents as required.
• Maintain an updated record of executed agreements, important documents, expiry dates, renewals, payments, and pending legal/property matters.
• Coordinate with legal professionals regarding cases, notices, documentation, appointments, and follow-ups.
• Ensure timely submission, renewal, and follow-up of required documents.