Human Resources Management:
- Supervise the overall activities of recruitment & selection process and handling the on boarding of staff, managing the staff personal files and oversee the recording of information on software
- Monitor and oversee attendance, leave, movement, business travelling etc. of staff, preparing report on that and taking action as per the report
- Plan, develop, update and implement HR policies and procedures in alignment with organizational goals and legal requirements.
- Handling the separation (Resign, Retirement, Discharge, Dismissal) of staff, conducting exit interview and final payment of the separated staff
- Supervise payroll preparation and disbursement of staff benefits, making salary comparative reports, help review the organisation’s salary, compensation package and annual increment (in light of the funds availability). Oversee provision and management of health insurance for staff, in line with the organization’s human resources policy.
- Guide and support managers and employees in performance management, employee relations, training and development, and compliance with labour laws.
Administrative Management and Logistic support:
- Develop and implement administrative manual, policies, procedures, and workflows to streamline operations, improve efficiency, and ensure compliance with regulations. Creating job descriptions. Ensure HR practice within the organization.
- Supervise and ensure the smooth functioning of administrative services, including office organization, correspondence management, meeting arrangements, record-keeping, and information management. Helping UK office to get data/ information as needed.
- Supervise the daily supply/service needs of the country office including booking and processing payments for transport, flights, food, accommodation and specialist supplies/ services, vehicle log sheets and fuel and maintenance requests. Routine and timely manage all vehicle maintenance, tax tokens, fitness certificates, and other related issues.
- Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on SPP premises or SPP assets. Manage office equipment, assets and infrastructure to ensure a well-running office.
- Ensure proper allocation, maintenance and utilization of equipment and office furniture. Ensure numbering of all assets by office room.
- Supervise the management of Training Centre, oversee the guest handling & income generation of the center, reporting on that to the management
Security Management:
- Collaborate with the security section to develop and implement security procedures, protocols, and emergency preparedness plans.
- Ensure proper access control measures and adherence to security policies to safeguard personnel, assets, and information.
Accounts & Store Management:
- Oversee the Accounts to ensure all finance functions run smoothly- including salaries, benefits, and statutory payments (such as PF).
- Also ensure accurate and timely financial reporting, including budgeting, forecasting, and expense analysis.
- Collaborate with finance teams to monitor cash flow, manage financial risks, and provide assistance during audits or regulatory inspections.
- Oversee the activities of store section, check all store requisition and give approval by considering the appropriateness.
Maintenance and Construction Management:
- Work closely with the Senior Coordinator Technical Support Services to ensure that maintenance and construction section work is done in a timely and safe manner. Prioritizing projects appropriately and ensuring adherence to quality standards, timelines, and budgets.
- Coordinate with internal departments to plan and execute facility maintenance, repairs, renovations, and construction projects.
Procurement Management:
- Supervise the procurement section. Review and implement the most cost-effective procurement strategies, policies, and procedures to optimize purchasing processes, ensure cost-effectiveness, and maintain a transparent procurement system. At the same time ensure goods purchased are of an appropriate quality.
- Collaborate with SPP Procurement Committee steer, vendors, contractors, and suppliers to negotiate contracts, evaluate performance, and ensure timely delivery of goods and services.
OTHERs:
- Oversee the budget preparation of all section and check the combined budget, constantly monitor and evaluate the effectiveness of all sections under your supervision.
- Present monthly reports to the management on the progress, monthly activities, budget allotment and expenditure, development, future plan/strategies, target achieved and success of own departments within the first week of the following month.
- Get approval before implementing any new plan/strategies from the higher management before execution to ensure it is in line with other organizational activities.
- Any other duties assigned by the supervisor as per the need of the organization.
