Finance and Admin Manager

Financial Management

• Oversee and manage the financial activities of all development projects of DORP. Ensuring compliance with organizational policies, donor requirements, and relevant accounting standards.
• Prepare, monitor, and manage project budgets, ensuring that all financial transactions are in line with the approved budget and project objectives.
• Ensure timely processing of payments, including staff salaries, partner payments, and vendor invoices, while maintaining accurate and up-to-date financial records.
• Produce monthly Balance Sheet including relevant reports.
• Development of detailed project budgets and financial forecasts for existing projects and proposed projects.

Compliance and Audit

• Ensure that all financial processes and procedures adhere to donor guidelines, organizational policies, and relevant legal regulations.
• Maintain accurate documentation of financial transactions, including receipts, invoices, and contracts, for audit purposes.
• Facilitate internal and external audits of the project by providing necessary financial records and ensuring prompt resolution of audit findings.
• Conduct regular compliance checks to ensure all procurement and financial activities are conducted with transparency and integrity.

Administrative Support

• Manage the day-to-day administrative operations to all project, ensuring the smooth functioning of office activities, logistics, and support services.
• Oversee procurement processes, ensuring that goods and services are purchased in line with procurement policies and project needs.
• Ensure proper inventory management of office supplies, project assets, and equipment, maintaining accurate records and ensuring their efficient use.
• Coordinate the administrative needs of the project team, including travel arrangements, meeting scheduling, and logistical support for workshops, events, and field activities.

Human Resource Support

• Assist in the recruitment process for project staff by managing administrative aspects such as advertising positions, scheduling interviews, and maintaining records.