Executive eGP & Tender Management

Regularly monitor the Bangladesh e-GP portal and other relevant tender sources for new procurement opportunities.

Search and shortlist relevant tenders for HKF Real Estate Limited, particularly in:

• Civil construction works

• Building construction

• Repair, renovation and maintenance works

• Infrastructure development

• RCC and structural works

• Interior/finishing-related works

• Roads, drains and associated civil works

• Supply & installation works where the company is eligible

• Other government procurement opportunities relevant to HKF's business and qualifications.

Analyze each tender carefully before participation, including:

• General and specific experience requirements

• Similar work experience

• Tender capacity

• Average annual construction turnover

• Liquid assets / credit facilities

• Minimum contract value requirements

• Personnel requirements

• Equipment requirements

• Completion certificates

• Work experience certificates

• Financial requirements

• Tender Security requirements

• Technical specifications

• Qualification and eligibility criteria.

Prepare a Tender Eligibility / Go-No-Go Assessment before recommending participation.

Prepare a summarized tender report for management containing:

• Procuring Entity

• Tender ID

• Package number

• Name of work

• Estimated/tender value where available

• Tender submission deadline

• Required experience

• Financial eligibility

• Tender security

• Required manpower/equipment

• Major risks

• Company eligibility status

• Recommendation for participation.

Download, review and understand complete tender documents, including:

• Tender Data Sheet (TDS)

• Instructions to Tenderers

• Particular Conditions

• General Conditions

• BOQ

• Technical Specifications

• Drawings

• Qualification criteria

• Forms and schedules.

Coordinate with Engineering, Accounts, Procurement, Management and other departments for collection of required tender information.

Maintain and regularly update all company tender documents including:

• Trade License

• TIN Certificate

• BIN/VAT Registration

• Income Tax documents

• Bank Solvency

• Credit Line / Liquid Asset documents

• Audited Financial Statements

• Turnover certificates

• Work Orders

• Completion Certificates

• Experience Certificates

• Contracts

• Company Profile

• Company registration documents

• Relevant enlistment/licensing documents

• Personnel CVs and qualifications

• Equipment ownership/lease documents.

Prepare all tender forms, declarations, schedules and supporting documents accurately.

Upload documents and complete tender submission through the e-GP system within the deadline.

Ensure that all uploaded documents are:

• Correct

• Valid

• Updated

• Properly named

• Properly scanned

• Compliant with tender requirements.

Coordinate with banks regarding:

• Tender Security

• Bank Guarantee

• Performance Security

• Credit Commitment

• Line of Credit

• Bank Solvency and other tender-related banking documentation.

Coordinate preparation and verification of BOQ/rates/pricing with the management, engineering, procurement and accounts teams.

Cross-check the entire tender package before final submission.

Ensure no mandatory form, certificate, attachment or requirement is missed.

Submit tenders well ahead of the deadline and avoid last-minute submission risks.

Maintain tender submission records and acknowledgements.

Monitor tender opening and evaluation status.

Respond to clarification requests from Procuring Entities in coordination with management.

Follow up on:

• Tender evaluation

• Notification of Award (NOA)

• Performance Security

• Contract signing

• Work Order

• Other post-award requirements.

Maintain a complete Tender Tracker / MIS showing:

• Tenders identified

• Tenders reviewed

• Tenders participated

• Tender value

• Submission date

• Tender security

• Evaluation status

• Successful/unsuccessful tenders

• Reasons for non-participation

• Competitor information where available

• Award status.

Maintain proper digital and physical filing of all tender-related documents.

Keep management informed about upcoming deadlines and required actions.

Build an internal database of:

• Previous tender submissions

• Experience certificates

• Similar contracts

• Financial data

• Personnel

• Equipment

• Standard forms and documents.

Maintain confidentiality of tender rates, commercial information and company documents.

Perform other tender, procurement and e-GP-related duties assigned by management.