Executive Assistant & Business Operations Intern

We are looking for a smart, organised and proactive Executive Assistant & Business Operations Intern to work closely with the CEO and assist with day-to-day business activities.

This is an entry-level opportunity designed for fresh graduates or candidates at the beginning of their careers. Previous professional experience is not required. The most important requirements are excellent written English, good spoken English, professional communication etiquette, attention to detail and a willingness to learn.

You will receive guidance and instructions while gradually taking responsibility for communication, follow-ups, documentation, organisation and general business support.

• Assist with monitoring and organising business emails and draft professional responses based on instructions.
• Respond to routine customer/client queries under guidance and maintain professional communication across email, WhatsApp and other channels.
• Keep track of conversations and follow up with clients, team members and other stakeholders when required.
• Assist the CEO with day-to-day administrative and business activities, including task lists, reminders, meetings and follow-ups.
• Take meeting notes, prepare clear action points and follow up on assigned actions and deadlines.
• Prepare and format business letters, reports, proposals, spreadsheets, trackers and presentations.
• Conduct online research, prepare concise summaries and organise digital documents and company information.
• Use ChatGPT and other AI tools for research, drafting, summarisation and documentation, including writing clear and effective prompts.
• Assist with occasional HR and administrative activities according to instructions from the CEO or relevant manager.