Procurement & Purchasing
- Create purchase order (PO) to different suppliers of foreign & local after obtaining necessary approval.
- Collect quotations from approved and potential suppliers.
- Prepare quotation comparison/comparative statements.
- Evaluate suppliers based on price, quality, delivery time, payment terms, and reliability.
- Negotiate price, delivery schedule, payment terms, and other commercial conditions.
- Follow up with suppliers to ensure timely delivery.
- Maintain proper procurement records and documentation.
Supplier/Vendor Management
- Develop and maintain good working relationships with suppliers.
- Monitor supplier performance regarding price, quality, lead time, and delivery.
- Handle supplier-related issues and coordinate corrective actions.
- Maintain an updated supplier/vendor database.
- Develop alternative suppliers to minimize supply disruption.
Inventory & Stock Management
- Monitor inventory levels and ensure timely replenishment.
- Maintain appropriate minimum, maximum, and reorder stock levels.
- Coordinate with the warehouse/store team regarding stock availability.
- Monitor slow-moving, non-moving, excess, and obsolete inventory.
- Assist in regular stock reconciliation and physical inventory checking.
- Follow FIFO/FEFO/ principles where applicable.
- Identify potential stock shortages and communicate them to management.
Delivery & Logistics Coordination
- Follow up on supplier delivery schedules.
- Coordinate incoming material/product deliveries with the warehouse/store.
- Verify delivery quantity and documentation.
- Coordinate with logistics/transport providers where required.
- Monitor delivery delays and take necessary corrective actions.
- Ensure proper receiving documentation such as Delivery Challan/GRN is maintained.
Documentation & Reporting
Maintain and organize:
- Purchase Requisition (PR)
- Request for Quotation (RFQ)
- Supplier Quotations
- Comparative Statement
- Purchase Order (PO)
- Delivery Challan
- Goods Received Note (GRN)
- Invoice
- Supplier records
- Purchase and inventory reports
- Create production & sewing plan
- Bar code entry operation.
- Managed import procurement planning ensuring continuous material availability for production operations.
Prepare regular reports (If Need) such as:
- Purchase Status Report
- Pending Purchase Report
- Supplier Performance Report
- Inventory/Stock Report
- Delivery Status Report
- Monthly Procurement Report
- Any kind of report according to management is needed at any time.
Cross Department Coordination
Maintain regular communication with:
- Management
- Procurement
- Warehouse/Store
- Production
- Sales & Marketing
- Finance & Accounts
- Quality Control/QA
- Commercial, Logistics/Transport
- Ensure that material and product requirements are communicated and fulfilled on time.
Cost Control
- Compare supplier prices before purchasing.
- Negotiate competitive prices.
- Monitor procurement costs.
- Avoid unnecessary purchases and excess inventory.
- Identify opportunities for cost reduction.
- Maintain transparency and proper approval procedures in procurement activities.
Quality & Compliance
- Ensure purchased items meet approved specifications and quality requirements.
- Coordinate with QC/QA and Store teams when quality discrepancies occur.
- Follow company procurement policies, SOPs, approval procedures, and internal controls.
- Report any significant supplier, quality, delivery, or procurement issues to management.
Production Planning & Scheduling:
- Develop Master Production Schedules (MPS), assign work orders to specific machines or assembly lines, and balance line capacities to avoid bottlenecks.
Inventory & Material Management:
- Monitor raw material availability via ERP/MRP systems, track Work-in-Progress (WIP), and coordinate with supplier to prevent stockouts or excess holding costs.
Floor Monitoring & Dispatching:
- Dispatch daily work orders, track real-time machine uptime, monitor operator outputs, and resolve delays on the shop floor immediately.
Cross-Functional Coordination:
- Collaborate with Quality Control (QC) to resolve defect spikes, Maintenance to schedule preventive downtime, and Logistics to align output schedules with shipping deadlines.
Reporting & Compliance:
- Maintain daily output reports, variance tracking (planned vs. actual output), and ensure floor operations follow safety and standard operating procedures (SOPs).
