Sr. Executive - Purchase & Procurement

Procurement & Sourcing:

• Collect quotations from multiple suppliers/vendors according to approved budget and requisition requirements.
• Compare, summarize, and analyze quotations considering price, quality, lead time, payment terms, and supplier capability.
• Present comparative statements and recommendations to management for procurement decision-making.
• Source and develop new reliable and cost-effective suppliers/vendors for garments and textile-related materials, machinery, accessories, chemicals, spare parts, and services.
• Maintain strong relationships with existing vendors and negotiate competitive prices and favorable terms.

Purchase Order Management:

• Prepare Purchase Orders (P.O.) and Work Orders (W.O.) as per approved requisition and management approval.
• Ensure proper documentation and record-keeping of procurement activities, quotations, approvals, and purchase records.
• Follow up with suppliers for order confirmation, delivery schedules updates.

Delivery & Quality Assurance:

• Ensure on-time delivery of purchased goods/services according to factory production and operational requirements.
• Coordinate with store, production, maintenance, and quality departments to ensure supplied products/services meet required specifications and quality standards.
• Monitor supplier performance regarding quality, delivery, and service standards.
• Handle replacement, servicing, installation, and warranty support through vendor coordination when required.

Vendor & Market Management:

• Conduct market surveys to identify price trends, new suppliers, and alternative sourcing opportunities.
• Maintain updated supplier database, price history, and procurement records.
• Evaluate supplier performance periodically and recommend improvements or changes when necessary.

Compliance & Coordination:

• Ensure procurement activities comply with company policies, audit requirements, and ethical business practices.
• Support factory management in emergency procurement and operational requirements.