The Senior Accounts Manager will be responsible for managing the day-to-day accounting and financial operations of the travel agency, ensuring accurate financial records, effective cash-flow management, timely financial reporting, proper control over receivables and payables, and compliance with applicable statutory requirements.
Key Responsibilities
Accounting & Financial Operations
- Manage day-to-day accounting and finance operations.
- Maintain accurate books of accounts and accounting records.
- Ensure proper recording of sales, purchases, expenses, receipts, and payments.
- Review journal entries, ledgers, trial balance, and month-end closing.
- Ensure timely preparation of monthly, quarterly, and annual financial statements.
- Implement and maintain appropriate accounting procedures and internal controls.
Travel Agency / Ticketing Accounts
- Monitor accounting for airline ticket sales, refunds, reissues, cancellations, commissions, service charges, and other ticketing transactions.
- Maintain and reconcile IATA/BSP accounts and ensure timely settlement of BSP dues.
- Monitor daily ticketing sales and ensure proper collection and deposit of funds.
- Reconcile airline and GDS-related transactions with accounting records.
- Monitor customer credit limits and outstanding balances.
- Ensure proper accounting for tour packages, hotel bookings, transportation, visa services, and other travel-related products.
Receivables & Payables Management
- Monitor customer receivables and ensure timely collection.
- Prepare and review receivable ageing reports.
- Follow up on overdue customer balances.
- Manage supplier and vendor payables.
- Ensure timely settlement with airlines, hotels, tour operators, and other suppliers.
- Reconcile vendor statements and resolve discrepancies.
Cash & Bank Management
- Monitor daily cash and bank balances.
- Review bank reconciliations and cash positions.
- Prepare cash-flow forecasts.
- Ensure proper authorization and supporting documentation for payments.
- Monitor foreign-currency transactions and related gains/losses where applicable.
Financial Reporting & Analysis
- Prepare monthly management accounts and financial reports.
- Provide management with financial and variance analysis.
- Prepare revenue, gross profit, expense, receivable, payable, and cash-flow reports.
- Assist in preparation of annual budgets and financial forecasts.
- Identify financial risks and recommend corrective actions.
Tax, VAT & Regulatory Compliance
- Ensure compliance with applicable Bangladesh tax, VAT, and financial reporting requirements.
- Coordinate preparation and submission of VAT, withholding tax, income tax, and other statutory returns.
- Maintain proper supporting documentation for tax and regulatory purposes.
- Coordinate with tax consultants, auditors, banks, and regulatory authorities when required.
Audit & Internal Controls
- Coordinate statutory and other financial audits.
- Prepare audit schedules and provide required documents.
- Ensure implementation of audit recommendations.
- Strengthen internal controls to minimize errors and financial risks.
- Review financial processes and recommend improvements.
Team Supervision
- Supervise and guide the Accounts & Finance team.
- Allocate responsibilities and monitor staff performance.
- Review accounting work for accuracy and completeness.
- Train and support junior accounting personnel.
- Ensure timely completion of departmental tasks and reports.
Management Support
- Provide financial information and analysis to senior management.
- Support management in pricing and profitability analysis.
- Monitor the financial performance of different business segments.
- Improve accounting processes, reporting systems, and financial controls.
- Assist in implementation and improvement of accounting software/ERP systems.
Key Performance Indicators (KPIs)
- Accuracy and timeliness of financial reporting.
- Timely IATA/BSP and supplier settlements.
- Reduction in overdue receivables.
- Accuracy of bank, cash, airline, and vendor reconciliations.
- Timely tax and VAT compliance.
- Effective cash-flow management.
- Timely month-end and year-end closing.
- Audit compliance and resolution of audit observations.
- Effectiveness of internal financial controls.
