Secretary (Dinajpur Region)

Caritas Bangladesh is inviting applications from the eligible candidates for an immediate appointment as well as to prepare a panel list for the position of Secretary under Dinajpur Region, Caritas Bangladesh.

The details of the position including job responsibilities, educational qualification and other qualities/ competency required for the above position are given below for your information:

Job Location: Dinajpur Regional Office, Caritas Bangladesh

Key Responsibilities

• Serve as the first point of contact for the Regional Director by receiving and screening telephone calls and responding and taking messages (in absence of the Regional Director);

• Manage the Regional Director`s calendar, appointments, official visits, meetings and travel schedules, while maintaining records of past and upcoming activities;

• Assist in the preparation of various correspondence/ letters, reports and documents through MS Word, MS Excel, Power Points/Presentation software, etc. as assigned by the Regional Director;

• Receive/ Send, sort and register all incoming and outgoing correspondence including faxes and email;

• Responsible for dispatching letters/ reports/ documents;

• Responsible for filling and preservation of official correspondence and documents in a systematic way in both physical and electronic formats;

• Prepare and coordinate official communications with Caritas Bangladesh Central Office, Regional Offices, field offices, government agencies, donors, RPEC members and other stakeholders as instructed by the Regional Director;

• Provide secretarial support by organizing meetings, preparing agendas, recording minutes, documenting decisions and following up on agreed action points;

• Receive visitors and set-up appointments and giving on time reminders, maintain diary of future program for the Directors and preserve records of previous programs;

• Develop and maintain databases of administrative records, reports, contracts, contact information and other official documents, ensuring they remain accurate and up to date;

• Maintain confidentiality on any matter for interest of the organization; and

• Perform any other duties assigned by the Regional Director to support the effective functioning of the Regional Office.