Executive - Front Desk And Admin

Workplace Type

Full-time

Job ID: IJOB202665636

• Manage the front desk and reception area, ensuring a professional, welcoming and well-organized environment at all times.
• Greet, welcome, and professionally assist visitors, clients, vendors and other guests; direct them to the appropriate personnel and notify concerned staff of their arrival.
• Handle incoming telephone calls, inquiries and messages, ensuring prompt and professional communication and appropriate call forwarding.
• Maintain accurate front-desk records, visitor registers, access-control records, security databases and related inventory.
• Ensure the reception and surrounding office areas remain clean, organized and presentable in accordance with professional workplace standards.
• Receive, record, sort, and distribute incoming and outgoing mail, courier items, documents, and other deliveries.
• Coordinate client appointments, meeting schedules, conference arrangements and other reception-related activities.
• Organize and maintain files, documents, contact lists, and records while ensuring confidentiality and proper information management.
• Coordinate with vendors, suppliers and service providers regarding routine office requirements and administrative support.
• Provide day-to-day administrative assistance to management and other departments as required.
• Maintain professional communication with clients, visitors, employees, vendors and other stakeholders through SMS, email, WhatsApp, social media, telephone, and other communication channels.
• Assist with basic administrative functions, including data entry, filing, documentation, record keeping and preparation of routine reports or correspondence.
• Maintain a high standard of professionalism, courtesy, confidentiality and customer service in all interactions.
• Perform any other duties and responsibilities assigned by the HR Head or Management from time to time.