PURCHASE OFFICER

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Summary

4 to 8 years
The applicants should have experience in the following business area(s): Hotel, Restaurant, Resort, Motel, Coffee Shop, Catering, Fast Food Shop

A Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field will be preferred.
2–5 years’ experience in Purchase/Procurement, preferably in a Hotel/Resort.
Good knowledge of local suppliers, market prices, negotiation, and inventory coordination.
Proficient in MS Excel and MS Office; knowledge of ERP/procurement software is an advantage.
Strong communication, negotiation, analytical, and problem-solving skills.
Honest, organized, proactive, and capable of working under operational pressure and tight deadlines

Manage end-to-end procurement of food & beverage items, housekeeping supplies, guest amenities, engineering materials, office supplies, uniforms, and other resort operational requirements.
Source reliable suppliers and obtain competitive quotations through effective price and quality negotiation.
Support management in cost control, vendor development, and efficient procurement.
Handle urgent purchases to ensure smooth and uninterrupted resort operations, particularly during high occupancy, events, banquets, conferences, and peak seasons.
Receive purchase requisitions from different departments, verify specifications and quantities, and ensure timely procurement according to operational priorities.
Source reliable suppliers, obtain competitive quotations, negotiate price, quality, credit terms, delivery schedules, and other commercial conditions.
Ensure all purchased products meet the resort's approved quality standards, specifications, brand requirements, and food safety/hygiene expectations.
Monitor market prices and identify opportunities for cost reduction, better sourcing, bulk purchasing, and value optimization without compromising quality.
Coordinate with the Store/Inventory team to maintain appropriate stock levels and avoid overstocking, stock-outs, wastage, and unnecessary emergency purchases.
Prepare regular purchasing reports covering purchase volume, supplier performance, price variations, savings, outstanding orders, and procurement status.