Procurement Officer

The Procurement Officer will be responsible for planning, executing, and monitoring procurement activities to ensure timely, cost-effective, and compliant procurement of goods, works, and services.

Procurement Management

• Manage end-to-end procurement processes, including planning, sourcing, evaluation, negotiation, contracting, and purchase order issuance.
• Prepare and review Requests for Quotation (RFQ), Requests for Proposal (RFP), Requests for Information (RFI), and tender documents.
• Conduct vendor evaluation and prepare technical and commercial comparative statements for management approval.
• Lead commercial negotiations with suppliers to achieve optimum value, quality, delivery, and service.
• Ensure timely procurement of operational, healthcare, technology, marketing, and administrative requirements.
• Monitor procurement lead times and ensure on-time delivery.

Vendor & Contract Management

• Develop and maintain a qualified vendor database.
• Identify and onboard new suppliers through market research and due diligence.
• Monitor supplier performance and implement vendor evaluation mechanisms.
• Prepare, review, and administer purchase orders, contracts, service agreements, and work orders.
• Resolve supplier performance issues and contractual disputes.

Policy, Compliance & Governance

• Ensure procurement activities comply with company policies, delegated authority, and applicable legal and regulatory requirements.
• Maintain transparency, fairness, confidentiality, and ethical procurement practices.
• Develop and improve procurement policies, SOPs, and documentation.
• Support procurement audits and ensure complete procurement records are maintained.

Budget & Cost Optimization

• Identify opportunities for cost savings through strategic sourcing and effective negotiations.
• Conduct market surveys and price benchmarking.
• Monitor procurement budgets and support cost control initiatives.

Cross-functional Coordination

• Collaborate closely with Finance, Administration, IT, Marketing, Operations, and project teams to understand procurement requirements.
• Coordinate with Finance to ensure timely invoice verification and supplier payments.
• Provide procurement advice and support to internal stakeholders.

Reporting & Team Support

• Prepare procurement reports, procurement plans, savings reports, and vendor performance reports.
• Support and mentor junior procurement staff.
• Perform any other responsibilities assigned by management.