Procurement Manager (Restaurant)

We are seeking experienced Procurement Managers to oversee purchasing operations for Kitchen, Bar, Floor, and Maintenance departments. Candidates must have strong expertise in sourcing, vendor management, cost control, market analysis, and comprehensive procurement documentation and reporting. 

Job Responsibilities: 

• Review and Approve Purchase Requests (PRs): Verify and prioritize PRs from Kitchen, Bar, Floor, and Maintenance departments in alignment with inventory and operational requirements.

• Authorize and Manage Purchase Orders (POs): Ensure accurate preparation of POs from approved PRs and obtain final approval from the Managing Director (MD) before proceeding.

• Coordinate Delivery and Verify with GRN: Ensure timely deliveries by closely coordinating with storekeepers to accurately match Purchase Orders with Goods Received Notes (GRNs). 

• Conduct Market Research and Cost Analysis: Regularly analyze local market trends, pricing, and suppliers. Develop strategies to reduce costs without compromising quality. 

• Vendor Management: Establish and maintain strong supplier relationships, negotiating favorable pricing, payment terms, and delivery schedules. 

• Maintain Procurement Documentation: Ensure all procurement documentation including PRs, POs, quotations, GRNs, delivery notes, and payment records are accurately maintained and organized. 

• Utilize Procurement Software and Excel Tools: Efficiently manage orders, budgets, vendor information, and generate reports using procurement software and Excel. 

• Quality Assurance and Compliance: Coordinate with storekeepers to inspect goods for quantity, expiry dates, packaging integrity, and hygiene standards. Address discrepancies promptly. 

• Inventory Coordination: Collaborate with department heads and storekeepers to manage inventory effectively, avoiding shortages or excess stock. 

• Reporting and Communication: Generate and submit comprehensive daily and weekly procurement reports to the MD and AGM, highlighting purchases, pending deliveries, cost analysis, and supplier performance. 

• Emergency Purchase Handling: Approve and execute urgent purchases after obtaining prior approval from MD or AGM, ensuring proper documentation. 

• Administrative Oversight: Supervise all administrative tasks related to procurement including data entry, quotation management, and vendor communication.