MIS & Documentation Officer (SMART Project)

Community Development Centre (CODEC) is going to implement a sub-project titled Promoting resilient green growth in dairy sub-sector through ensuring RECP’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART) Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Cattle & Buffalo sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Community Development Centre (CODEC)

Sub-project Objectives

• To adopt resource efficient, cleaner production and good farming practices.

• To adopt climate resilient technologies.

• To promote the circular economy.

• To increase technical knowledge and capacity of the MEs

• Promotion of branding opportunities for dairy MEs.

Sub-project Working Areas

The sub-project will cover 04 upazilas of Chattogram district.

Duration

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

Duties and Responsibilities

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively.

• Monitor the implementation of project-level activities by visiting the fields frequently.

• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols.

• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms.

• Proper archiving/preservation of collected data to meet the periodic data needs;

Data Verification, Entry and Cleaning

• Verify the authenticity and validity of the collected data by cross-checking with other records and revisiting project participants.

• Implement the real-time data collection using tab/mobile applications.

• Input verified data into relevant databases or software systems.

• Perform data cleaning to remove duplications, errors, or inconsistencies.

• Ensure that the integrity of data is maintained throughout the entry process.

MIS Reporting and Documentation

• Maintain organized and accessible records of all data and activities.

• Assist Project Manager to prepare monthly/quarterly/yearly project progress report.

• Document and inform the team members on the anticipated procedural challenges and changes regarding data management.

• Ensure that all the documentation is up-to-date and well aligned with organizational policies, regulations and guidelines.

• Capture key lessons, document best practices and case stories.

• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as making extensive field visits on a regular basis.

• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the CODEC.