Legal Secretary (AU Commercial, Criminal & Property)

Legal Administration

• Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager
• Prepare, format, and amend legal documents, correspondence, and contracts, and complete online court applications
• Maintain accurate records and document management systems, including matter management
• Manage diary, appointment scheduling, and meeting coordination
• Handle incoming and outgoing correspondence, emails, and telephone enquiries

Conveyancing & Property Transactions

• Assist with residential and commercial conveyancing matters from instruction through to settlement
• Prepare conveyancing documentation and contracts
• Conduct title, council, and property searches
• Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions
• Coordinate settlements and manage post-settlement requirements
• Prepare and lodge documents via PEXA
• Monitor critical dates and ensure compliance with settlement timelines

Estate Planning Support

• Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents
• Coordinate execution appointments
• Manage client communications throughout the estate planning process
• Prepare probate and estate administration documentation where required

Financial Administration

• Prepare invoices and trust account requests
• Process receipts to clients and assist with accounts payable and receivable
• Reconcile client payments and matter-related expenses
• Manage financial administration using Xero

Client Service

• Act as the first point of contact for clients and stakeholders, delivering a high standard of professional service
• Maintain confidentiality and professionalism at all times
• Build and maintain strong relationships with referral partners including buyers' agents, mortgage brokers, and real estate professionals