Inbound Commercial Officer

· Prepare and verify Proforma Invoice (PI), L/C/LCA, Purchase Order, Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin, and other shipping documents, including correct HS Code, product description, quantity, value, country of origin, Incoterms, and others.

· Coordinate with overseas suppliers regarding shipment schedules, shipping documents, and delivery requirements.

· Monitor shipment status and ensure timely arrival of raw materials, machinery, spare parts, and other goods, and coordinate with the warehouse and user/service team for their receipt.

· Coordinate with banks for complete import banking activities, including L/C/LCA, TT opening, amendment, acceptance, retirement, settlement, and timely collection of original shipping documents.

· Monitor L/C terms and conditions, shipment validity, expiry dates, presentation period, payment maturity, and bank discrepancies to ensure smooth import documentation and timely payment settlement.

· Coordinate and ensure the submission of shipping documents well ahead of the ETA with the department/person responsible for C&F activities to avoid any sort of demurrage.

· Monitor ETD, ETA, transshipment, vessel schedules, and shipment delays and escalate delays that may affect production or customer delivery.

· Bill receipt, check, and submit to Finance for payment.

Maintain various trackers for all activities and report accordingly.