Front Desk Officer cum Admin Officer

Abdul Momen Khan Memorial Foundation (Khan Foundation)

Responsibilities & Context

Front Desk Operations:

• Welcome and assist visitors, clients, and guests in a professional and courteous manner.
• Handle incoming telephone calls, emails, and general inquiries.
• Maintain visitor records and issue visitor passes in accordance with company procedures.
• Receive, sort, and distribute incoming mail, courier, and official documents.
• Coordinate meeting room bookings and hospitality arrangements for guests and meetings.

Administrative Responsibilities:

• Maintain office supplies and ensure timely procurement of stationery and administrative materials.
• Coordinate courier services and document dispatch.
• Support employee onboarding by arranging workstations, ID cards, and administrative formalities.
• Maintain office records, files, and administrative documentation.
• Assist in organizing meetings, conferences, and company events.
• Coordinate with vendors and service providers for office maintenance.
• Monitor housekeeping, office cleanliness, security, and maintenance activities.
• Assist the HR & Administration Department in day-to-day administrative functions.
• Prepare administrative reports, letters, notices, and other official correspondence as required.
• Perform any other responsibilities assigned by the Authority.