Finance and Admin Officer

The Finance and Admin Officer will be responsible for ensuring efficient financial management, administration, logistics, procurement, and compliance support for the LEGO Foundation-funded project "Play to Learn 2.0: Advancing Scalable Solutions to Transform the Lives of Children on the Move". The position will ensure compliance with Mukti Cox`s Bazar policies, donor regulations, and applicable legal requirements while supporting smooth project implementation.

Financial Management

• Maintain project financial records, books of accounts, vouchers, and supporting documentation.
• Process payments, advances, settlements, and reimbursements following organizational procedures.
• Monitor project expenditures against approved budgets and budget lines.
• Prepare monthly financial statements, expenditure reports, budget variance analyses, and forecasts.
• Ensure proper coding and documentation of all financial transactions.
• Support preparation of donor financial reports and budget revisions.

Budget Monitoring and Compliance

• Track project burn rates and budget utilization.
• Ensure expenditures comply with donor requirements, project agreements, and organizational policies.
• Support budget planning, forecasting, and financial analysis.
• Identify financial risks and recommend corrective measures.

Procurement and Logistics

• Facilitate procurement processes in accordance with organizational and donor procurement policies.
• Prepare purchase requisitions, comparative statements, purchase orders, and procurement documentation.
• Monitor supplier performance and maintain procurement records.
• Coordinate logistics support for trainings, workshops, meetings, and field activities.

Asset and Inventory Management

• Maintain updated inventory and fixed asset registers.
• Ensure proper tagging, tracking, and physical verification of project assets.
• Monitor stock levels and ensure accountability of project materials and equipment.
• Support warehouse and store management functions where required.

Administrative Support

• Maintain project administrative records, contracts, agreements, and correspondence.
• Coordinate office administration, travel arrangements, accommodation, and vehicle requests.
• Support recruitment, onboarding, attendance tracking, and personnel documentation processes.
• Ensure proper filing systems for both financial and administrative records.