Executive (Front Desk)

Visitor & Reception Management

Welcome, greet, and direct visitors, clients, and vendors to the appropriate personnel or meeting rooms.

Ensure the reception area, lobby, and meeting rooms remain organized, presentable, and stocked with necessary materials (e.g., brochures, water, stationery).

Call & Communication Handling

Operate the multi-line telephone switchboard (PABX/IP phone system): answer incoming calls promptly, screen inquiries, take accurate messages, and transfer calls appropriately.

Manage the central company email inbox; triage, forward, or resolve general inquiries.

Coordinate incoming and outgoing courier shipments, postal mail, and internal dispatches, maintaining delivery acknowledgment logs.

Administrative & Office Support

Schedule appointments, manage shared conference room calendars, and prevent booking overlaps.

Assist administrative or HR teams with basic document handling: scanning, printing, photocopying, filing, and basic data entry in spreadsheets.

Monitor office supplies, stationery, and front-desk inventory; raise purchase requests before stock runs out.

Coordinate with office assistants, cleaners, or security staff to maintain smooth day-to-day office floor maintenance.

Security & Compliance Adherence

Enforce front-door access protocols, ensuring unauthorized persons do not enter operational areas unaccompanied.

Serve as a central contact point during office emergencies (e.g., fire alarms, medical situations) by alerting relevant staff and managing building evacuation sign-ins.