Executive Assistant to Executive Director

Executive Support

• Manage the Executive Director`s calendar, appointments, meetings, and travel arrangements.

• Prioritize schedules to maximize the Executive Director`s productivity.

• Prepare meeting agendas, presentations, reports, and briefing materials.

• Draft professional correspondence, presentations, and official communications.

• Handle confidential information with the highest level of integrity and discretion.

Project Coordination

• Track strategic initiatives and monitor progress across different departments.

• Follow up with department heads to ensure timely completion of assigned tasks.

• Prepare project status reports and executive dashboards.

Coordinate cross-functional meetings and document action items.

Communication & Coordination

• Serve as the primary point of contact between the Executive Director and internal/external stakeholders.

• Coordinate communication with factories, corporate departments, buyers, and business partners.

• Screen calls, emails, and correspondence while ensuring timely responses.

Meeting Management

• Organize executive meetings, board meetings, and leadership discussions.

• Record minutes of meetings (MoM) and monitor follow-up actions.

• Ensure action items are completed within agreed timelines.

Operational Support

• Assist in preparing annual business plans, departmental reports, and management presentations.

• Monitor departmental KPIs and provide regular updates to the Executive Director.

• Coordinate visits, audits, and executive events.

• Maintain organized records of important documents and executive files.

Decision Support

• Conduct research and gather information to support executive decision-making.

• Analyze reports and summarize key findings.

• Identify operational issues and proactively recommend solutions.

Stakeholder Management

• Build strong relationships with internal teams, vendors, buyers, and external partners.

• Represent the Executive Director in meetings when delegated.

• Ensure effective communication between factories and the corporate office.

Confidentiality & Compliance

• Maintain strict confidentiality regarding business strategies, financial information, and organizational decisions.

• Ensure compliance with company policies and executive office procedures.