Assistant Manager, Supply Chain

Workplace Type

Full-time

Job ID: IJOB202659884

Reporting to the Manager, Supply Chain for the integration of procurement activities leading to optimal medicare delivery, medicine, equipment’s and parts supply, inventory investment, and cost. He/She has to plan, coordinate, and administer the strategic goals of procurement in order to meet Ibrahim Cardiac’s mission of patient care, research and education. He is responsible for developing and implementing strategies and initiatives to add value throughout the procurement chain, influencing both internal and external environments. Guide the work of Purchase Officers and other staff assigned to him.

Essential Functions

• Plan, coordinate, and execute procurement of medical and non-medical items as per approved requisitions.
• Handle procurement through RFQ, tender, or direct purchase as per hospital procurement policy.
• To prepare monthly reports about the procurement activities to the Procurement Plan.
• Assist in vendor evaluation, enlistment, and performance review.
• Maintain detailed records of all procurement stages including GRN, Delivery challans and Invoice.
• Prepare comparative statements, purchase proposals, and notes for approval by the competent authority and maintain procurement documentation.
• Issue Purchase Order after approval and ensure on-time delivery.
• Maintain proper procurement documentation, files, and records for audit and inspection purposes.
• Performs miscellaneous job-related duties as assigned by the Supervisor/Manager or any other superior authority.
• Determine fiscal requirements of office and prepare budgetary recommendations; monitor, verify, and reconcile expenditure of budgeted funds.
• Establish policy, organizational structure and procedure to ensure effective and efficient purchasing, of all medicine, disposables, and services used by the departments of Ibrahim Cardiac in right time, right price, right quantity, right quality and from the right source.
• Negotiate contracts with suppliers to gain appropriate savings, and service levels. Ensure that all legal requirements of the Ibrahim Cardiac Hospital and Research Institute are met. Manage relationship with external contacts, including removing obstacles to ensure optimal team performance.
• Updated Information on the market, price of materials, new development of product and alternate source.
• Provide strategic direction for hospital wide procurement efforts; participate with the top management team of Ibrahim Cardiac Hospital and Research Institute in establishment, communication and implementation of business goals. Establish business targets of cost saving.
• Monitor stock levels in coordination with stores to prevent stock-out or over-stocking of critical items.
• Assist in vendor evaluation, enlistment, and performance review.
• Support import procurement activities, LC processing, and coordination with banks