Assistant Manager, Recruitment

Recruitment & Candidate Management

• Conduct recruitment activities in accordance with G4S policies, procedures, and recruitment standards.
• Conduct one-to-one interviews with candidates as required.
• Support candidate sourcing and collaborate with relevant stakeholders to develop new sources of candidates.
• Verify candidate data entry, certificates, identification, and other required documents.
• Provide temporary ID cards to newly recruited employees as per procedure.
• Collect payment for uniform items from recruits and deposit the amount with the Accounts Department.
• Check and verify documents required for opening employee bank accounts.
• Prepare recruitment reports and circulate them to HR and relevant branches.

Complete all recruitment-related activities for the Recruitment Branch within the required timeline.

Appointment, Posting & Branch Coordination

• Prepare appointment letters and offer letters for DTS and CTS positions.
• Collect clock numbers and verify posting orders before deployment to branches.
• Coordinate with branches regarding recruitment, documentation, posting, and deployment requirements.
• Ensure all employee files and required documents are complete and submitted to Head Office within the prescribed timeline.

Training Support

• Support the planning and administration of recruitment and training activities.
• Conduct classes for regular batches and AAO training programs as assigned.
• Prepare seminar/training rooms for meetings, training sessions, and other departmental activities.
• Ensure recruitment and training activities at the branch level are completed accurately and on time.

Documentation, Compliance & Audit

• Check, organize, and maintain all recruitment-related files and documents.
• Prepare and maintain auditable recruitment and training documents in accordance with HR instructions.
• Preserve recruitment branch records systematically for future reference and audit purposes.
• Ensure proper documentation and 100% compliance with company policies and procedures and HR core standard specific to screening and vetting.

Administrative & Coordination Responsibilities

• Provide administrative support to the Recruitment & Training Team.
• Maintain adequate stocks of printing and other recruitment-related materials.
• Prepare and submit requisitions to the Supply Chain Management (SCM) Department and follow up to obtain required items.
• Coordinate with HR, Accounts, SCM, branches, and other relevant departments to ensure smooth execution of recruitment and training activities.
• Perform other recruitment, training, and administrative duties assigned by management.