Accounts & Operations Administrator / Bookkeeper (012-1262)

Job Role: Accounts & Operations Administrator / Bookkeeper

• Previous bookkeeping, accounts or senior administration experience.
• Strong working knowledge of Xero.
• Job costing and cash-flow forecasting experience.
• Experience with payroll, invoicing and reconciliations.
• Advanced spreadsheet skills including lookups, pivot tables and reporting.
• Strong Google Sheets skills, including formulas, filtering and data management.
• Confident using Google Docs, Outlook and cloud-based systems.
• Strong numerical ability and attention to detail.
• Ability to work across multiple sources of information and identify discrepancies.
• Excellent organisation and time-management skills.
• Strong written and verbal communication.
• Ability to work independently and manage recurring deadlines.
• High level of confidentiality and professionalism.
• Confidence dealing directly with customers, suppliers and employees.

We are looking for someone who is proactive, organised and naturally works autonomously. They notice when something doesn't look right, investigate it and follow it through rather than waiting for management to identify the problem.

The ideal person is:

• Highly organised and methodical.
• Naturally confident with numbers and systems.
• Accurate and detail-focused.
• Proactive rather than reactive.
• Comfortable taking ownership of their responsibilities.
• Able to prioritise in a fast-moving environment.
• Confident asking questions and following people up.
• Professional and approachable with customers and employees.
• Able to work independently without constant direction.
• Reliable with deadlines and recurring tasks.
• Interested in improving processes and finding more efficient ways of working.
• Someone who closes the loop — if they start something, they make sure it is resolved.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Originally posted on Himalayas

• Construction, civil, earthworks, transport or heavy-vehicle industry experience.
• Experience with construction dockets, purchase orders and plant/truck hire.
• Experience with SWMS and construction compliance.
• Experience with process improvement or administrative automation.