Accounts and Admin Officer

Project: The meaningful Participation and Inclusion of Children and Youth with Disabilities in all domain of CBR.

Job Location: The job is based in Birol Upazila of Dinajpur district but with regular travel to upazila and union level for implementation of project activities smoothly.

Reporting To: Directly reportable to Head of Finance/Finance Manager & Indirectly reportable to Project Coordinator/Project Focal

Organization Overview:

Dipshikha is a renowned non-governmental organization (NGO) in Bangladesh.Dipshikha was initiated by a group of social workers, school teachers and youth in 1978 in a village called Rudrapur, Dinajpur. Dipshikha is a Bengali word meaning, "Spark of Light". It is a rural development, non-government, non-political, non-profit voluntary organization. Dipshikha- a sparkle, commits itself to poverty alleviation, establishment of equal opportunities, peace and justice by ensuring formational education, appropriate agriculture, hygiene, sanitation, skills promotion and supports for income generation adjustable as time requires for the development of the poor, marginalized and deprived of the rural, semi-urban and urban communities in descending priority. Dipshikha with a team of dedicated, skilled and competent workers cherishes and practices the principles of human dignity, ethical values, participation, team-work, mutual respect and inter-religious harmony with clearly defined policies. Dipshikha is going to implement a project named "The Meaningful Participation and Inclusion of Children and Youth with Disabilities in All Domains of Community-Based Rehabilitation (CBR)" in Dinajpur district which is Financially and Technically supported by the Liliane Fonds-The Netherlands and Centre for Disability in Development (CDD). This collaboration between the Liliane Fonds and CDD highlights the importance of empowering Children and Youth with Disabilities and integrating their needs into mainstream community development. By addressing barriers and fostering inclusion, the project will contribute to building more equitable and accessible societies.

Job Overview: The Accounts and Admin Officer will be responsible for managing financial and administrative operations for the program. This includes ensuring compliance with organizational policies, maintaining accurate financial records, and providing administrative support to ensure smooth program implementation. The role also involves fostering an inclusive and supportive workplace environment aligned with the program's mission to empower children and youth with disabilities.

Job Responsibilities:

• Maintain and update lease agreements, contracts, and other relevant documents at the Project Office.
• Ensure accommodation, ticketing, and logistical support for internal and external visitors.
• Ensure machines and equipment, such as photocopiers, computers, printers, and IPS systems, are in good working condition.
• Ensure the cleanliness of the Project Office premises and the efficient and effective operation of utility services and office security.
• Provide logistical support for organizing meetings, workshops, seminars, training sessions, and interviews as necessary.
• Assist internal and external consultants, researchers, donors, and other visitors by providing information, documents, and necessary coordination.
• Organize and provide administrative support for workshops, meetings, and training sessions held at internal or external venues.
• Handle official procurement directly or through the office as per PO/Donor policies, or assist in calling for quotations and arranging Procurement Committee meetings for decision-making.
• Maintain inventory records according to the asset classification of PO/Donor policies for the Project Office.
• Properly store materials and keep the store register updated with relevant supporting documents.
• Maintain records related to staff personal files, attendance registers, leave registers, movement registers, and fixed assets registers.
• Operate and maintain Tally ERP 9/Prime accounting software.
• Supervise office support staff.
• Assist in selecting and negotiating with local service providers within established financial parameters.
• Ensure timely and accurate monthly and year-end closures of accounts, including bank reconciliations, bank statements, and other related documentation, and submit reports to headquarters as per prescribed deadlines.
• Implement financial policies, procedures, and requirements to ensure all financial activities comply with organizational and donor guidelines.
• Assist in budget analysis and disbursement according to the project budget activity lines, and prepare month-wise expenditure plans in consultation with the Project Team Leader.
• Maintain proper cash control and manage books of accounts and other financial documents.
• Monitor the financial activities of the project closely.
• Check and verify bills and process payments.
• Randomly verify various types of financial transactions.
• The candidate should have strong knowledge of accounting practices, income tax, VAT, and customs regulations in the country.
• Proficiency in operating computers, including MS Office, Excel, and PowerPoint, is required.
• Competency in strategic thinking, decision-making, and problem-solving, along with strong analytical abilities, is essential.

General Task:

• Perform any other tasks assigned by the Supervisor/donor and are in line with the skills and background of the employee towards career development.
• Ready to work in any additional project supported by CDD & funded by LF, Nederland’s.

Safeguarding:

Ensure safe programming in the planning, implementation, monitoring, and identification of children and youth with disabilities throughout the project period.

Adhere to the Do no Harm principles across the entire steps of the project within the Program Management Cycle.

Other Information & Condition: Dipshikha / PO reserves the right to terminate Accounts & Admin Officer at any time with the consultation of the SPO as per HR policy.

Diversity and Inclusion: Dipshikha values diversity in the workplace and is dedicated to being an equal-opportunity employer. We welcome applications from all qualified candidates and strongly encourage individuals from underrepresented groups to apply, including Persons with Disabilities, Women, Third Gender, and members of Indigenous communities.