About this position
Fellowship Coordinator - Department of Neurology
- Wayne State University is searching for an experienced
- Fellowship Coordinator - Department of Neurology at its
- Detroit campus location.
- Wayne State is a premier, public, urban research university located
- in the heart of Detroit, Michigan where students from all
- backgrounds are offered a rich, high-quality education. Our
- deep-rooted commitment to excellence, collaboration, integrity,
- diversity and inclusion creates exceptional educational
- opportunities which prepare students for success in a global
- society.
Essential functions (job duties):
- Position Purpose:
- The Fellowship Coordinator is
- responsible for coordinating all operational aspects and overseeing
- the day-to-day operations of the assigned fellowship program in the
- Wayne State University Graduate Medical Education (GME) Office.
- Ensures compliance with Accreditation Council for Graduate Medical
- Education (ACGME) program guidelines and ensures program objectives
- are met, while identifying gaps and making recommendations for
- program improvement.
- Essential Functions:
- The Fellowship Coordinator is
- responsible for coordinating all operational aspects and overseeing
- the day-to-day operations of the assigned fellowship program in the
- Wayne State University Graduate Medical Education (GME) Office.
- Ensures compliance with Accreditation Council for Graduate Medical
- Education (ACGME) program guidelines and ensures program objectives
- are met, while identifying gaps and making recommendations for
- program improvement.
- Coordinate all aspects of fellowship program processes and
- practices, including participation in the fellowship recruitment
- and selection process.
- Oversee day-to-day program reporting. Maintain and update case
- logs; coordinate fellowship evaluations, duty hours, conference
- attendance, etc. Evaluate successful completion of medical fellows
- requirements. Serve as a member of Clinical Competency Committee,
- participating in remediation process when there is non-compliance,
- determining fellow’s ability to continue medical training. Evaluate
- medical fellows’ self-reporting compliance requirements. Follow up
- with medical fellows, holding them accountable to meet requirements
- and participate in the remediation process when necessary. Counsel
- and advise medical fellows in paperwork and medical fellowship
- training matters.
- Serve as a liaison between the GME Office Leadership and Program
- Directors, Fellows and Departmental Program Coordinators. Interpret
- program certification guidelines, identify gaps in program
- operations and makes recommendations for improvement. Create and
- submit reports that maintain program certification with GME and
- ACGME offices.
- Create communication plans detailing how and when information will
- be shared with clients, stakeholders and team members. Manage the
- marketing function of the fellowship program, including the
- development and updates to web-site content, monthly newsletters
- and other recruitment program materials. Prepare presentations and
- slides for training or marketing purposes.
- Lead department special projects, apply project management
- methodology to ensure effective project progression and completion,
- and to identify continual upgrades and enhancements.
- Schedule training, work with vendors and presenters, oversee
- implementation, create course evaluations, collate results, etc.
- Assess overall training, and identify new ways to enhance
- fellowship experience and success. Provides input and
- recommendations to Chair and Director.
Other duties as assigned.
Unique duties:
- Oversee recruitment and selection scheduling, faculty coordination,
- and applicant communication, while ensuring appropriate
- documentation and contract completions. Managing onboarding
- processes and ensuring fellows complete orientation and obtain
- required institutional and clinical access. Maintain fellowship
- schedules, rotations, and didactics. Support the program director
- in maintaining updated policies, curricula, goals, and objectives,
- and preparing documentation for annual reviews, site visits, and
- accreditation activities. Oversee Fellowship committee scheduling,
- agenda, and maintain meeting notes. Maintain accurate program
- records, tracking scholarly activity, evaluation completion, and
- other fellowship requirements. Coordinate graduation and
- offboarding processes, maintain trainee records, ensure completion
- of required evaluation, training verification, and board-related
- documentation.
Qualifications:
Education: Bachelor's degree
- Bachelor’s degree in health care administration or related field
- from an accredited college/university. An equivalent combination of
- education and/or experience may be accepted.
Experience: Experienced (minimum 2 years of job-related
experience)
- Two years’ experience in an academic healthcare environment
- required. Experience in the operational activities of GME office
- environments including computing technology, recruitment and
- Association of American Medical Colleges (AAMC) and Liaison
- Committee on Medical Education (LCME) regulations. Experience in
- leading projects preferred.
Knowledge, Skills and Abilities:
- Considerable knowledge of University Graduate Medical Education
- (GME) and Accreditation Council for Graduate Medical Education
- (ACGME) policies and procedures desired.
- Ability to be self-motivated, working independently. Demonstrated
- decision-making skills, in adherence with university and
- departmental procedure. Ability to prioritize and plan work
- activities, adapting to changing conditions. Can perform work with
- close attention to detail. Strong organizational skills and ability
- work with established deadlines and under pressure. Flexible and
- willing to adjust schedule for departmental needs.
- Must be an effective communicator, both written and verbal, capable
- of communicating to both subordinates, peers and management as
- required. Good interpersonal skills required and strong customer
- service skills. Must be able to handle pressure situations,
- including dealing with sensitive and confidential human relations
- situations.
- Ability to compare, contrast and quality check work with a keen
- attention to detail. Strong analytical skills required including
- critical thinking, problem-solving skills. Must be able to work
- independently. Analyze and interpret data in hard copy or
- electronic form; detect errors and discrepancies. Must be able to
- demonstrate a good use of judgment.
- Proficient in Microsoft Office and Website software. Demonstrated
- ability to generate complex spreadsheets and manage databases.
- Working knowledge of database systems.
Preferred qualifications:
School/College/Division:
H06 - School of Medicine
Primary department:
H0611
Employment type:
- Regular Employee
- Job type: Full or Fractional Time
- Job category: Staff/Administrative
Funding/salary information:
- Compensation type: Hourly Wage
- Hourly rate:
- Salary minimum: $52,812.00
- Salary hire maximum: $63,377.00
Working conditions:
Works in a normal office environment.
Job openings:
- Number of openings: 1
- Reposted position: No
- Reposted reason: None (New Requisition)
- Prior posting/requisition number: None
Background check requirements:
- University policy requires certain persons who are offered
- employment to undergo a background check, including a criminal
- history check, before starting work. If you are offered employment,
- the university will inform you if a background check is
- required.
How to apply
- Read the full advert on the source site — it carries the authoritative terms.
- Prepare your SOP, CV, transcripts and referees before the deadline.
- Apply through the university's own portal. Never pay a fee to a third party.