Fellowship Coordinator - Department of Neurology

About this position

Fellowship Coordinator - Department of Neurology

• Wayne State University is searching for an experienced
• Fellowship Coordinator - Department of Neurology at its
• Detroit campus location.

• Wayne State is a premier, public, urban research university located
• in the heart of Detroit, Michigan where students from all
• backgrounds are offered a rich, high-quality education. Our
• deep-rooted commitment to excellence, collaboration, integrity,
• diversity and inclusion creates exceptional educational
• opportunities which prepare students for success in a global
• society.

Essential functions (job duties):

• Position Purpose:
• The Fellowship Coordinator is
• responsible for coordinating all operational aspects and overseeing
• the day-to-day operations of the assigned fellowship program in the
• Wayne State University Graduate Medical Education (GME) Office.
• Ensures compliance with Accreditation Council for Graduate Medical
• Education (ACGME) program guidelines and ensures program objectives
• are met, while identifying gaps and making recommendations for
• program improvement.

• Essential Functions:
• The Fellowship Coordinator is
• responsible for coordinating all operational aspects and overseeing
• the day-to-day operations of the assigned fellowship program in the
• Wayne State University Graduate Medical Education (GME) Office.
• Ensures compliance with Accreditation Council for Graduate Medical
• Education (ACGME) program guidelines and ensures program objectives
• are met, while identifying gaps and making recommendations for
• program improvement.

• Coordinate all aspects of fellowship program processes and
• practices, including participation in the fellowship recruitment
• and selection process.

• Oversee day-to-day program reporting. Maintain and update case
• logs; coordinate fellowship evaluations, duty hours, conference
• attendance, etc. Evaluate successful completion of medical fellows
• requirements. Serve as a member of Clinical Competency Committee,
• participating in remediation process when there is non-compliance,
• determining fellow’s ability to continue medical training. Evaluate
• medical fellows’ self-reporting compliance requirements. Follow up
• with medical fellows, holding them accountable to meet requirements
• and participate in the remediation process when necessary. Counsel
• and advise medical fellows in paperwork and medical fellowship
• training matters.

• Serve as a liaison between the GME Office Leadership and Program
• Directors, Fellows and Departmental Program Coordinators. Interpret
• program certification guidelines, identify gaps in program
• operations and makes recommendations for improvement. Create and
• submit reports that maintain program certification with GME and
• ACGME offices.

• Create communication plans detailing how and when information will
• be shared with clients, stakeholders and team members. Manage the
• marketing function of the fellowship program, including the
• development and updates to web-site content, monthly newsletters
• and other recruitment program materials. Prepare presentations and
• slides for training or marketing purposes.

• Lead department special projects, apply project management
• methodology to ensure effective project progression and completion,
• and to identify continual upgrades and enhancements.

• Schedule training, work with vendors and presenters, oversee
• implementation, create course evaluations, collate results, etc.
• Assess overall training, and identify new ways to enhance
• fellowship experience and success. Provides input and
• recommendations to Chair and Director.

Other duties as assigned.

Unique duties:

• Oversee recruitment and selection scheduling, faculty coordination,
• and applicant communication, while ensuring appropriate
• documentation and contract completions. Managing onboarding
• processes and ensuring fellows complete orientation and obtain
• required institutional and clinical access. Maintain fellowship
• schedules, rotations, and didactics. Support the program director
• in maintaining updated policies, curricula, goals, and objectives,
• and preparing documentation for annual reviews, site visits, and
• accreditation activities. Oversee Fellowship committee scheduling,
• agenda, and maintain meeting notes. Maintain accurate program
• records, tracking scholarly activity, evaluation completion, and
• other fellowship requirements. Coordinate graduation and
• offboarding processes, maintain trainee records, ensure completion
• of required evaluation, training verification, and board-related
• documentation.

Qualifications:

Education: Bachelor's degree

• Bachelor’s degree in health care administration or related field
• from an accredited college/university. An equivalent combination of
• education and/or experience may be accepted.

Experience: Experienced (minimum 2 years of job-related

experience)

• Two years’ experience in an academic healthcare environment
• required. Experience in the operational activities of GME office
• environments including computing technology, recruitment and
• Association of American Medical Colleges (AAMC) and Liaison
• Committee on Medical Education (LCME) regulations. Experience in
• leading projects preferred.

Knowledge, Skills and Abilities:

• Considerable knowledge of University Graduate Medical Education
• (GME) and Accreditation Council for Graduate Medical Education
• (ACGME) policies and procedures desired.

• Ability to be self-motivated, working independently. Demonstrated
• decision-making skills, in adherence with university and
• departmental procedure. Ability to prioritize and plan work
• activities, adapting to changing conditions. Can perform work with
• close attention to detail. Strong organizational skills and ability
• work with established deadlines and under pressure. Flexible and
• willing to adjust schedule for departmental needs.

• Must be an effective communicator, both written and verbal, capable
• of communicating to both subordinates, peers and management as
• required. Good interpersonal skills required and strong customer
• service skills. Must be able to handle pressure situations,
• including dealing with sensitive and confidential human relations
• situations.

• Ability to compare, contrast and quality check work with a keen
• attention to detail. Strong analytical skills required including
• critical thinking, problem-solving skills. Must be able to work
• independently. Analyze and interpret data in hard copy or
• electronic form; detect errors and discrepancies. Must be able to
• demonstrate a good use of judgment.

• Proficient in Microsoft Office and Website software. Demonstrated
• ability to generate complex spreadsheets and manage databases.
• Working knowledge of database systems.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0611

Employment type:

• Regular Employee
• Job type: Full or Fractional Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Hourly Wage
• Hourly rate:
• Salary minimum: $52,812.00
• Salary hire maximum: $63,377.00

Working conditions:

Works in a normal office environment.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number: None

Background check requirements:

• University policy requires certain persons who are offered
• employment to undergo a background check, including a criminal
• history check, before starting work. If you are offered employment,
• the university will inform you if a background check is
• required.