Tender & Compliance Specialist (Government e-GP & International Procurement)

Job Context

We are a 48-year-old established organization with extensive experience in supply, distribution, logistics, and operational services, supporting government programmes, development-sector initiatives, and institutional clients across Bangladesh.

As part of our strategic expansion, we are strengthening our presence in public procurement and international development-sector contracting. We actively pursue procurement opportunities through the Government Electronic Procurement (e-GP) system of Bangladesh, as well as international tenders issued by United Nations agencies, international NGOs, and development partners. 

To support this growth, we are seeking a competent, experienced, and highly detail-oriented Tender & Compliance Specialist to take ownership of our tendering and compliance activities. The successful candidate will be responsible for managing the complete tender lifecycle; from identifying and assessing suitable opportunities to preparing, reviewing, coordinating, and submitting high-quality and fully compliant bids.

The role will involve tender opportunity identification, eligibility and compliance assessment, preparation of technical and financial documentation, coordination with internal teams and suppliers, document verification, online submission through e-GP and other procurement platforms and maintaining proper tender records and deadlines.

This is a key position within our business development and procurement function. The successful candidate will directly contribute to improving the quality and competitiveness of our bids and, ultimately, increasing the organization’s success in securing government, UN, NGO, and development-partner contracts.

We are looking for someone who can do more than simply prepare tender documents someone who can take ownership, identify risks before submission, ensure strict compliance, and help build a professional and competitive tendering function as the organization enters its next phase of growth.

Job Responsibilities

• Regularly monitor Bangladesh e-GP portal and procurement portals of government agencies, UN agencies, NGOs, and international organizations.
• Identify tender opportunities aligned with the organization’s operational capacity and strategic objectives.
• Maintain an updated tender opportunity pipeline and submission calendar.
• Prepare complete and compliant tender packages including technical proposals, financial proposals, bid forms, and supporting documentation.
• Compile company credentials including company profile, experience records, certifications, and financial documents.
• Ensure all documentation meets the procurement authority’s instructions, requirements, and evaluation criteria.
• Carefully review tender documents to ensure full regulatory compliance.
• Verify eligibility requirements, certifications, financial capacity, and legal compliance.
• Conduct internal compliance checks prior to submission to avoid disqualification.
• Coordinate with operations, procurement, finance, and management teams to gather technical inputs and operational data.
• Assist management in developing competitive pricing strategies.
• Ensure proposals are clear, structured, and responsive to tender specifications.
• Ensure all bids comply with applicable procurement regulations including:
• Public Procurement Rules (PPR)
• Bangladesh e-GP system requirements
• International donor procurement guidelines
• Maintain a compliance checklist for each tender submission.
• Manage submission of tenders through Bangladesh e-GP platform, UNGM and other international procurement portals
• Upload documentation accurately and ensure submissions are completed before deadlines.
• Maintain a structured repository of company documentation including legal registrations, certificates, financial statements, and past performance records.
• Ensure all documents remain updated and readily available for future tenders.
• Communicate with procurement authorities for tender clarification requests when necessary.
• Participate in pre-bid meetings, site visits, and tender briefings as required.
• Maintain records of tender activities and submission outcomes.
• Prepare periodic reports on tender opportunities identified, bids submitted, and results achieved.
• Document lessons learned to improve future bid performance.