PS to the Chairman

Workplace Type

Full-time

Job ID: IJOB202665134

• Manage Chairman’s daily schedule, appointments, meetings, and official commitments.
• Maintain and organize confidential documents, important files, records, and sensitive information securely.
• Ensure proper filing, indexing, safekeeping, and retrieval of Chairman’s confidential and official documents.
• Handle confidential correspondence, letters, emails, reports, and other official communications.
• Prepare letters, reports, presentations, meeting notes, notices, and other documents as required.
• Maintain a proper record of Chairman’s instructions, decisions, and assigned tasks.
• Follow up with concerned departments/executives regarding instructions given by the Chairman.
• Monitor pending matters and provide timely reminders and status updates to the Chairman.
• Coordinate meetings, appointments, official visits, and programs of the Chairman.
• Prepare meeting agendas, briefing notes, minutes, and follow-up action points.
• Coordinate with Head Office, Factory, Sales & Marketing, Accounts & Finance, HR, and other departments as directed.
• Receive, review, sort, and organize important documents/information before presenting them to the Chairman.
• Maintain confidentiality regarding company affairs, management decisions, financial information, employee matters, and business strategies.
• Handle telephone calls, emails, messages, and visitors professionally on behalf of the Chairman when required.
• Maintain an organized document tracking and follow-up system for important matters.
• Ensure important documents are properly stored, protected, and available whenever required.
• Assist the Chairman in collecting and compiling information, reports, and data from different departments.
• Arrange and coordinate travel, accommodation, transportation, and other official requirements when required.
• Maintain a proper record of official correspondence sent and received by the Chairman’s office.
• Support the Chairman in day-to-day administrative and executive coordination.
• Ensure that confidential information is not disclosed or shared with unauthorized persons.
• Perform any other confidential, administrative, or executive responsibilities assigned by the Chairman.