Project Objectives: DoPeace is a US based donor agency providing financial support to NGOs in Bangladesh to implement slum children’s education program. So, the project requires the individual have expertise on Project Planning, Team Leadership, Budgeting, Performance Monitoring, Ensuing quality implementation, Documentation, Problem Solving, Project Management Software such as Trello and considerable idea on development issues. Again, should have idea on financial planning and management, accounting, data management, good at communication and computer application such as excel and data base. Further, speaking skill in Urdu, Hindi and English would be an added advantage.
Responsibilities & Context Background and job Summary: We are seeking a skilled and detail-oriented Project Officer to join our dynamic team. In this role, you will be responsible to interact with the partners and stakeholders and different agencies to ensure a smooth and engaging communication experience, handle backend operations. You have to ensure Field Monitoring & Quality Assurance, Data Collection & Management, Reporting & Documentation, Monitoring Tools & Program Support, Coordination & Communication, Compliance, Safeguarding & Accountability.
The project will deal with the following duties and responsibilities:
Job Description/ Responsibilities:
Field Monitoring & Quality Assurance
Conduct regular visits to DoPeace Learning Centers and Formal Educational Institutes to monitor classes, learning sessions, and overall center activities.
Observe classroom activities and assess the quality, effectiveness, and relevance of teaching and learning sessions.
Monitor teacher performance, student participation, attendance, classroom management, and implementation of planned activities.
Identify operational, instructional, or implementation challenges and communicate findings to the concerned authority.
Provide constructive feedback and follow up on identified gaps and recommended actions.
Ensure that Learning Center activities are implemented in accordance with approved plans, standards, and organizational requirements.
Data Collection & Management
Collect, organize, maintain, store, and regularly update relevant data relating to students, teachers, Learning Centers, and program activities.
Ensure accuracy, completeness, confidentiality, and timely updating of program and field-level data.
Maintain appropriate databases, registers, monitoring records, and supporting documentation.
Verify field-level information and ensure consistency between source documents and reported data.
Support the compilation and analysis of quantitative and qualitative program information.
Reporting & Documentation
Prepare and submit regular field visit, monitoring, and activity reports to the Program Coordinator and management.
Analyze collected data and prepare monthly, bi-monthly, quarterly, bi-yearly, and annual reports as required.
Maintain proper records and documentation of field activities, monitoring findings, observations, and follow-up actions.
Highlight significant achievements, challenges, trends, gaps, and recommendations in monitoring reports.
Ensure that all reports are accurate, evidence-based, timely, and properly documented.
Monitoring Tools & Program Support
Develop, review, and regularly update monitoring tools, checklists, data collection formats, and reporting templates in line with organizational requirements.
Support the Program Coordinator in monitoring overall project implementation at Formal Educational Institutes.
Assist in tracking project activities against approved plans, targets, timelines, and expected results.
Contribute to improving monitoring systems and field-level reporting mechanisms.
Follow up on agreed actions arising from monitoring visits and report progress to the concerned authority.
Coordination & Communication
Maintain regular communication and coordination with Learning Center teachers, school authorities, students, and other relevant stakeholders.
Coordinate field visits and monitoring activities with concerned personnel and institutions.
Establish positive and professional working relationships with teachers, education authorities, community representatives, and other stakeholders.
Communicate field-level observations, concerns, achievements, and recommendations effectively to the Program Coordinator and management.
Compliance, Safeguarding & Accountability
Ensure compliance with DoPeace organizational policies, procedures, and operational guidelines.
Promote and uphold safeguarding principles, child protection standards, and appropriate professional conduct during all field activities.
Maintain confidentiality and ensure responsible handling of student, teacher, and program information.
Support the implementation of relevant humanitarian, educational, and organizational standards in field operations.
Immediately report any safeguarding concern, serious incident, or significant compliance issue through the appropriate organizational channels.
