Office Management Minijob (f/m/d)

We are looking for an organized, energetic, and proactive Mini jobber in Office Management to join our team. If you are a natural planner, love keeping things structured, and want to gain hands-on operational and administrative experience in a vibrant work environment, we want to hear from you!

You will be supporting our daily office operations, ensuring our team has everything they need to succeed. Your main tasks will include:

• Office Environment & Vibe: Keeping our communal areas, meeting rooms, and workstations organised, welcoming, and fully functional.
• Inventory & Supplies: Monitoring and ordering office supplies, kitchen stock (coffee, snacks, fruit), and hardware needs.
• Welcome Desk & Reception: Welcoming guests, clients, and new hires with a friendly attitude, and giving support in managing incoming/outgoing courier packages.
• Administrative Support: Assisting with bookings, basic data entry, maintaining internal databases, and managing document archiving.
• Event & Meeting Prep: Helping organize internal team events, workshops, and preparing meeting rooms (including setting up basic IT/audio-visual equipment).
• Facility Coordination: Acting as a contact point for building management, cleaning services, and external service providers.

Your Profile

• Organizational Talent: You have a structured way of working, can prioritize tasks effectively, and maintain a cool head during busy times.
• Communication: Fluent in English and German. You are open, approachable, and enjoy interacting with people.
• Tech-Savvy: Solid experience with standard office software (e.g. Google Workspace) and a quick learner with new digital tools.
• Reliability: You take ownership of your tasks and are proactive—if you see something that needs fixing, you take care of it.
• Flexibility to work as required on two days of the week between 9am and 1pm at one of our two sites (West Park and Mittersendling)