Human Resources Executive

Recruitment & Hiring

• Source, interview and recruit factory workers, production staff, supervisors and office personnel.

• Write job descriptions, post job vacancies, screen resumes and arrange on‑site interviews.

• Prioritize candidates with a motorcycle when needed.

Onboarding & Induction

• Complete entry paperwork, labor contracts, ID and document verification.

• Conduct new‑staff orientation: factory rules, food safety requirements, PPE, health and safety rules.

• Arrange induction training for production line new hires.

Attendance & Payroll Support

• Manage staff attendance, shift records, overtime and leave applications.

• Work together with finance to provide accurate attendance data for payroll calculation.

• Handle leave, sick leave and resignation procedures.

Employee Relations

• Communicate with production teams, resolve staff complaints and workplace conflicts.

• Manage disciplinary matters following factory policies.

• Organize staff welfare and simple employee activities.

Training Management

• Co‑ordinate regular training: food hygiene, GMP, workplace safety, fire prevention.

• Keep training records for factory audit requirements.

Personnel File & Compliance

• Maintain complete employee personnel files.

• Ensure compliance with local labor laws.

• Prepare HR documents for factory audits and inspections.

Exit Management

• Handle resignation, termination, hand‑over and exit formalities.

• Conduct exit interviews.

Core Job Duties

Daily Factory & Office Administration

• Responsible for daily operation and management of the factory office area, production auxiliary area and public facilities.

• Manage office supplies, factory daily consumables procurement, inventory, issuance and regular stocktaking.

• Maintain neat, hygienic and standardized factory office environment, ensure all daily administrative work runs smoothly.

Document Management & Factory Filing

• Sort, classify, bind and archive all factory internal documents, official notices, forms, inspection records and external filing materials.

• Update files regularly and keep complete digital and physical archives to meet food factory audit, inspection and daily checking requirements.

Meeting & Visitor Arrangement

• Arrange internal factory meetings, prepare meeting materials, record meeting minutes and follow up on task implementation.

• Receive factory visitors, suppliers and inspection personnel, coordinate site visiting arrangements and maintain good external company image.

Factory Logistics & Facility Maintenance

• Take charge of factory daily logistics support, including staff dormitory, canteen basic coordination, cleaning management and factory public equipment daily inspection.

• Apply for equipment maintenance and repair in a timely manner to ensure normal factory production and living environment.

Internal Coordination & Communication

• Act as a bridge between the production department, quality department, warehouse and administrative department.

• Transfer internal notices, arrange daily work deployment, follow up daily work progress, and solve daily cross-department coordination problems.

Audit & Compliance Support

• Assist in preparing relevant administrative documents for food safety inspection, factory daily audit, GMP regular inspection and government supervision checks.

• Sort out administrative data and assist managers in completing factory standardized management work.

Staff Welfare & Daily Affairs

• Coordinate staff daily affairs including leave registration, certificate application, staff activity organization and basic welfare arrangement.

• Assist HR department in employee entry, exit and daily staff management work.

Ad-hoc Work

• Complete other temporary administrative tasks assigned by factory management.