Founder's Associate (Recruiting Ops)

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during US business hours
• Work directly alongside two senior leaders with full visibility into how the business operates
• Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment
• This role is your career priority, and we will treat it that way

What You'll Work On

Client and Account Management Support

• Support senior leaders in managing active client relationships and keeping accounts organized and progressing
• Track client status, hiring needs, and open items across all active accounts
• Flag delays, risks, or action items before they become problems
• Maintain organized client records and ensure all documentation is current and accessible

Recruiting Operations

• Review and screen candidates for active client roles using defined criteria and your own judgment
• Keep candidate pipelines organized and moving without needing to be prompted
• Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively
• Coordinate candidate communications and scheduling as needed

Documentation and Knowledge Management

• Own documentation across active projects, client accounts, and internal processes
• Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference
• Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads

Weekly Presentations and Reporting

• Prepare weekly presentations and status updates for senior leadership review
• Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports
• Ensure leadership walks into every weekly review fully informed without having to chase for updates

AI-Native Workflow

• Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day
• Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task
• Proactively identify opportunities to use AI to remove friction and improve the quality of your output

How to Apply

Please include:

• Your updated resume
• A short Loom video (1 to 2 minutes) introducing yourself, describing why this role aligns with where you want to take your career, and walking through a specific example of a time you identified and solved a problem before being asked

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are ambitious, AI-native, and want to grow into a strategic leadership role by working directly alongside the founders of a fast-moving global talent company, this role gives you the access, the ownership, and the direct path to do exactly that.

Originally posted on Himalayas