A. Financial Management & Reporting
- Manage the day-to-day finance and accounting operations of the resort.
- Prepare and submit monthly, quarterly, and annual financial statements and management reports.
- Monitor revenue, expenses, profitability, cash flow, and financial performance.
- Analyze financial results and provide recommendations to management for improving profitability.
- Ensure proper recording and reconciliation of all financial transactions.
- Maintain accurate books of accounts and supporting documentation.
- Analyze Resort KPIs such as GOP, GOPPAR, RevPAR, ADR, NOP, Occupancy and cost ratio.
B. Budgeting & Financial Planning
- Prepare the annual operating budget in coordination with all departments.
- Monitor departmental budgets and investigate significant variances.
- Prepare monthly budget-versus-actual analysis.
- Assist management in financial forecasting and business planning.
- Develop cost-control measures to improve operational efficiency and profitability.
C. Revenue & Income Control
- Ensure proper control over all resort revenue, including:
- Rooms
- Food & Beverage
- Banquet & Events
- Spa & Recreation
- Water Park/Activities
- Other resort services
- Review daily revenue reports and night audit reports.
- Ensure proper reconciliation of cash, credit cards, online payments, bank deposits, and other collections.
- Monitor accounts receivable and ensure timely collection of outstanding balances.
D. Cost Control & Inventory
- Establish effective controls over food, beverage, stores, engineering materials, and other operational expenses.
- Coordinate with the Cost Controller and Stores/Purchasing departments.
- Review food and beverage cost percentages and investigate unusual variances.
- Monitor wastage, pilferage, and unnecessary expenditure.
- Ensure proper inventory accounting and periodic physical stock verification.
E. Cash & Treasury Management
- Monitor daily cash position and cash flow requirements.
- Ensure proper cash handling procedures and cash security.
- Review bank reconciliations and monitor bank balances.
- Control petty cash and operational cash expenses.
- Coordinate with banks regarding payments, deposits, transfers, and other banking matters.
F. Accounts Payable & Receivable
- Supervise vendor payments and ensure proper authorization and supporting documents.
- Review supplier invoices, purchase orders, receiving reports, and payment requests.
- Monitor guest, corporate, travel-agent, and other receivables.
- Ensure timely follow-up and collection of outstanding accounts.
- Maintain proper vendor and customer account reconciliations.
G. Internal Control & Audit
- Establish and maintain strong internal financial controls.
- Ensure compliance with company policies and approved financial procedures.
- Coordinate internal and external audits.
- Provide necessary documents and explanations to auditors.
- Follow up on audit observations and ensure corrective actions are implemented.
- Identify financial risks and recommend appropriate control measures.
H. Tax, VAT & Statutory Compliance
- Ensure compliance with applicable Bangladesh tax, VAT, and other statutory requirements.
- Coordinate preparation and submission of applicable VAT, tax, withholding tax, and other statutory returns.
- Maintain proper statutory records and supporting documents.
- Liaise with tax/VAT consultants and relevant authorities when required.
I. Procurement & Financial Approval Control
- Review purchase requisitions, purchase orders, quotations, and payment documents from a financial-control perspective.
- Ensure purchases are made according to approved policies and budgets.
- Monitor major capital expenditures and ensure proper approval and documentation.
- Participate in procurement and commercial negotiations when required.
J. Payroll & Employee Benefits
- Review monthly payroll, overtime, service charge, incentives, and other employee-related payments.
- Ensure payroll is properly reconciled with HR records.
- Verify statutory deductions and other applicable adjustments before payment.
- Maintain confidentiality of employee compensation information.
K. Team Management
- Lead, supervise, and develop the Finance & Accounts team.
- Allocate responsibilities and monitor staff performance.
- Conduct performance evaluations and identify training requirements.
- Maintain discipline, accuracy, confidentiality, and professional standards within the department.
L. Management Support
- Provide management with timely financial information for decision-making.
- Prepare financial feasibility and profitability analysis for new projects and business initiatives.
- Advise the General Manager and senior management on cost optimization and financial risks.
- Participate in management meetings and contribute financial insights to operational decisions.
