Executive-Procurement

Job Responsibilities

• Procurement of Medicine, Surgical items, lab reagents, and Medical Equipment.
• Procurement data record-keeping and reporting
• Collaboration with internal and external stakeholders or sectors/CSUs

Activities:

• Responsible for sourcing, negotiation, comparative statement approval, ordering, delivery follow-up, and maintaining the end-to-end supply chain process of Medicine, Surgical items, Lab reagent, Dental items, OT items, and Medical Equipment for Various units of Health.
• Review purchase requisitions and manage the procurement process for pharmaceuticals and medical equipment requirements of the Health Program.
• Analyze quotations for making comparative statements and evolution of the Procurement Committee.
• Prepare purchase orders, ensure placing Purchase orders on time to suppliers and respective departments, and follow up with vendors for timely delivery.
• Support in the development processes to ensure compliance related to quality control and cold chain management.
• Checking shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Assist the team in liaising with pharmaceutical companies and other external providers of medicine, reagents, and medical consumables to request quotes, order confirmations, and delivery.
• Maintain purchase files, registers, and reports and keep the Procurement data as per Friendship Procurement policy and Procedures for future audit purposes.
• Receive and check bills with purchase orders for accuracy, get approval from the Head of Procurement, and forward them to Finance for payment.
• Maintain relationships with various departments across the organization, including the health, administration, and Finance departments.
• Continuously adopt knowledge of all organizational and governmental rules affecting the purchase and share these with vendors.
• Maintain Good Communication and Professional relationships with vendors.
• Field visits whenever required.
• Any other task assigned by supervisor/Management