Executive- Operations & Accounts

Monthly Billing & Documentation

• Prepare and submit the monthly service bill to the Election Commission (Level 8) on the first business day of each month, except during special periods such as Eid holidays and financial year-end.
• Prepare and ensure timely submission of:
• Forwarding Letter
• Monthly Bill
• Service Charge documentation
• Employee Attendance Sheet
• Salary Sheet for Bank
• Email a copy of the Salary Sheet for Bank to the relevant stakeholders.
• Ensure all submitted documents are accurate, complete, properly authorized, and maintained for future reference.

Attendance & Payroll Coordination

• Collect monthly attendance data of approximately 519 employees through the company's portal system, subject to changes due to employee resignation or new joining.
• After the 20th of every month, issue a notice through the designated WhatsApp notice group regarding attendance sheet collection.
• Coordinate with employees and relevant personnel to ensure attendance information is collected within the required timeline.
• Before finalizing the attendance sheet, coordinate with EC HR to identify:
• New joiners
• Resignations and effective resignation dates
• Salary deductions
• Other attendance/payroll-related adjustments
• Cross-check attendance and employee information before submitting the final monthly documents.

Accounts Support

• Assist the Accounts team with day-to-day accounting and financial documentation.
• Support preparation, checking, and reconciliation of bills, invoices, payment documents, and supporting schedules.
• Maintain proper records of bills, expenses, receipts, and other financial documents.
• Assist with payment follow-ups, account reconciliation, and monthly financial reporting as required.
• Coordinate with Operations, HR, Accounts, and external stakeholders regarding financial and operational documentation.
• Perform other accounts-related duties assigned by management.

General Operations