Executive - HR Cum Front Desk

We are looking for a smart, energetic and well-organized Executive – HR Cum Front Desk to manage front desk operations while supporting day-to-day HR and administrative activities. The role requires excellent communication, interpersonal, coordination and organizational skills to ensure a professional workplace environment and smooth HR operations.

Front Desk & Reception

• Receive and greet visitors, clients, candidates, business partners and guests with proper courtesy and professionalism.
• Ensure proper reception and seating arrangements for visitors and interview candidates.
• Attend, screen and transfer incoming telephone calls to the appropriate person or department.
• Receive and respond to general inquiries from visitors, employees and external stakeholders.
• Maintain visitor records, appointment schedules and meeting arrangements.
• Coordinate with concerned departments regarding visitors, meetings and appointments.
• Receive and distribute incoming letters, documents, courier and other official correspondence.
• Maintain records of outgoing courier, letters and documents when required.
• Coordinate interview schedules, candidate arrival and meeting arrangements with the concerned HR personnel.
• Monitor and maintain cleanliness, discipline and professional appearance of the reception area.
• Assist in arranging meeting rooms, refreshments and other requirements for official meetings and visitors.
• Maintain a professional image of the organization through effective front-desk management.
• Any other tasks given by the management.

Human Resources & Administration

• Provide day-to-day HR and administrative support to the HR & Administration Department.
• Assist in manpower requisition, CV screening, shortlisting and scheduling interviews.
• Communicate with shortlisted candidates regarding interview schedules, requirements and joining formalities.
• Prepare and maintain recruitment-related records, interview schedules and candidate databases.
• Assist in employee joining, onboarding and orientation procedures.
• Assist in maintaining daily attendance and leave records and follow up on irregularities.
• Support payroll-related activities by providing accurate attendance, leave and employee information to the concerned personnel.
• Maintain proper filing and documentation of HR and administrative records.
• Coordinate with different departments regarding HR and administrative matters.
• Assist in preparing HR notices, circulars, memos and official communications.
• Assist in maintaining HR databases and updating employee information in HR software/system.
• Perform any other HR, administrative and front-desk duties assigned by the management.