Export Documentation
- Prepare and process all export-related documents for garment shipments.
- All processes must be completed in ERP system.
- Prepare commercial invoices, packing lists, EXP forms, certificates, and other required export documents.
- Ensure documents are accurate and comply with buyer, bank, customs, and regulatory requirements.
LC & Banking Documents
- Check Letter of Credit (L/C), Sales Contract, and buyer requirements carefully.
- Prepare export documents according to L/C terms and conditions.
- Coordinate with the commercial bank for document submission, negotiation, and discrepancy resolution.
- Follow up on document realization and payment status.
Shipment Coordination
- Coordinate with merchandising, commercial, production, warehouse, logistics, freight forwarders, and C&F agents.
- Arrange and monitor shipment documentation according to shipment schedules.
- Ensure timely submission of documents to the buyer, bank, freight forwarder, and relevant authorities.
Customs & Export Compliance
- Coordinate with C&F agents for customs clearance and export procedures.
- Ensure proper preparation of customs and shipping documents.
- Maintain compliance with Bangladesh export regulations and company procedures.
Shipping Documents
- Check and coordinate preparation of Bill of Lading (B/L), Air Waybill (AWB), Certificate of Origin, GSP/REX-related documents where applicable, inspection certificates, and other required certificates.
- Verify shipping details such as buyer name, consignee, notify party, quantity, carton details, HS code, vessel/flight information, and destination.
Buyer Communication
- Communicate with buyers, buying houses, nominated agents, banks, freight forwarders, and shipping lines regarding documentation.
- Provide shipment documents and respond to documentation-related queries.
Record Keeping & Reporting
- Maintain proper records of export shipments and documentation.
- Update shipment and export document status regularly.
- Prepare reports related to shipment, export proceeds, outstanding documents, and bank realization.
Discrepancy Management
- Identify discrepancies in export documents before submission.
- Coordinate with relevant departments and banks to correct discrepancies promptly.
- Follow up on document amendments and buyer/bank approvals.
