Executive - Admin (Transportation) at Giant Group | chakrie

Executive - Admin (Transportation) at Giant Group | chakrie

Responsibilities & Context

Control, Supervise & Maintenance of transportation activities;
Coordinating the visits at BRTA as and when required to comply with all kinds of legal formalities and ensuring that the vehicles' TAX Token, Fitness, road permit etc. are updated and maintaining the records accordingly;
To prepare Budget for all vehicles and related workforce requirement accordingly;
Control & Monitor transportation cost and taking necessary measurements to minimize the cost;
Ensure that the drivers have an up-to-date and proper license;
Tracking the vehicles & fuel consumption rate and prevent misuse of fuel;
Monitor the attendance, leave and overtime register, weekly bill for all drivers accordingly;
Monitoring, inspecting and ensuring that all specified tools are available in the tool box of vehicles on regular basis;
To Initiate regular inspection of the vehicles, vehicle movements & problems; generating comprehensive reports accordingly and submitting to the supervisor;
Monitor work orders, notes and monthly reports on expenditure for repairing & maintenance of the vehicles and arrange the payments accordingly;
To Ensure the quality of repair and maintenance work of the vehicles by visiting the workshop as and when required;
Making a schedule for routine maintenance of all vehicles and maintaining proper documentation of maintenance cost of company vehicles;
Handle any incident/accident happened at either on-road or off-road site;
Responsible for overseeing and coordinating Security, Housekeeping, Cleaning, and General Administration functions to ensure a safe, secure, clean, and well-maintained working environment across all company premises;
Ensure proper implementation of security protocols, visitor management, access control, and emergency response procedures;
Monitor the cleanliness, hygiene, and maintenance of office premises, common areas, washrooms, pantry, parking areas, and surrounding facilities;
Any other task is assigned by HOD - HR & Admin & Management from time to time.