Business Coordinator

The Business Coordinator will provide operational, reporting, and coordination support to the sales team. The role is responsible for maintaining business data, preparing accurate reports, coordinating with internal teams, and ensuring smooth sales operations through strong command over Excel-based reporting and data analysis.

Business Coordination & Support

• Coordinate day-to-day business activities and support sales executives.
• Maintain updated records of leads, opportunities, and customer information.
• Follow up with internal stakeholders (pre-sales, finance, commercial, and delivery teams) to ensure smooth sales operations.
• Track order status and support the sales team throughout the sales cycle.

Reporting & Data Management

• Prepare daily, weekly, monthly, and quarterly sales reports.
• Monitoring daily activities and visits of Sales and Pre-sales.
• Generate pipeline, forecast, revenue, and performance reports for management review.
• Ensure accuracy, consistency, and timeliness of all sales reports.
• Analyze sales data to identify trends, gaps, and opportunities for improvement.
• Maintain MIS reports and management dashboards.

Excel & System Management

• Demonstrate strong proficiency in Microsoft Excel, including:
• Pivot Tables
• VLOOKUP / XLOOKUP / HLOOKUP
• IF, SUMIF, COUNTIF functions
• Data validation, filtering, and conditional formatting
• Charts and basic dashboards
• Maintain sales trackers, pricing sheets, and performance matrices.
• Update and manage sales data in CRM/ERP systems (if applicable).

Internal & External Communication

• Coordinate between sales teams and other departments for effective execution.
• Support sales meetings with data, reports, and documentation. Compliance & Documentation
• Ensure all sales documentation complies with company policies and procedures.
• Maintain proper records and document control for sales-related files.
• Support audits and management reviews with accurate reporting.