Assistant Manager- Purchase (Sourcing - Imported Items)

Job Context:

We are looking for a highly skilled and proactive Assistant Manager, Purchase who has specific and practical experience in sourcing 100% authentic and original imported products (cosmetics, toiletries, chocolates, premium groceries, beverages, etc.) from the local market. Candidates who have worked directly with authorized distributors, sole agents, and reputed importers of foreign brands, and possess a strong, established vendor network, are highly encouraged to apply.

Key Responsibilities:

Imported Item Sourcing & Vendor Management:

• Analyze the market demand for various imported products and source them promptly according to customer preferences.
• Identify and establish long-term business relationships with authorized distributors, sole agents, and reliable importers of foreign brands in Bangladesh.
• Strictly verify the background, sourcing routes, and product authenticity of importers to completely eliminate the risk of counterfeit or replica products.
• Negotiate strongly with vendors for the best pricing, trade discounts, promotional offers, and favorable payment terms (credit facilities).
• Maintain a highly updated and robust database detailing which importer/vendor supplies authentic products for specific brands.

Purchase, Procurement & Supply Chain Coordination:

• Prepare and process Purchase Orders (PO) accurately based on the requirements of outlets or warehouses.
• Follow up regularly with vendors to ensure products reach the warehouse within the exact lead time.
• Verify product quality, importer stickers, batch numbers, and BSTI approvals (where applicable) during delivery receiving.
• Arrange immediate returns or replacements for any shortages, damaged goods, or incorrect deliveries according to vendor policies.

Stock Availability & Inventory Planning:

• Anticipate potential shortages or crises in the imported goods supply chain and maintain optimal safety stock accordingly.
• Review inventory levels regularly to ensure zero stock-outs for fast-moving imported items.
• Quickly source new and trending imported items hitting the market and ensure their prompt listing on store shelves.

Pricing, Quality & Expiry Control:

• Monitor local market price fluctuations for imported goods (due to dollar rate variations or customs duties) and conduct comparative purchase price analysis.
• Ensure competitive procurement pricing to maintain the company's targeted retail profit margins.
• Identify near-expiry products well in advance and coordinate with vendors for replacements or clearance to bring wastage down to zero.

Reporting & Team Leadership:

• Enter imported product details, vendor information, and purchase prices accurately into the ERP/POS system.
• Coordinate seamlessly with the Finance team for Purchase Orders, Goods Received Notes (GRN), and payment clearances.
• Provide management with regular, data-driven reports covering category-wise purchases, vendor performance, and stock status.
• Guide, supervise, and train the subordinate purchase team, especially on how to identify authentic versus fake imported products.