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1000FIX Services Ltd.Verified
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Minimum 3-4 years of relevant experience in Administration.
Experience in liaison with government authorities and regulatory agencies is mandatory.
Ability to respond to operational emergencies outside regular office hours when necessary.
Sound knowledge of Fire Safety Compliance, DIFE requirements, and corporate administration practices.
Strong team management skills
Excellent communication and negotiation skills
High level of integrity and accountability
Ability to work under pressure and manage multiple priorities
Job Summary
The Admin In-Charge will be responsible for ensuring smooth administrative operations across all company locations, including the Head Office and service centers nationwide. The position will report to the Head of Hr & Admin.
The position requires a proactive professional capable of managing multiple administrative functions while ensuring compliance with statutory requirements and maintaining operational efficiency.
Key Responsibilities:
Manage day-to-day administrative operations across all company locations.
Ensure uninterrupted availability of critical office services including electricity, water, internet, generator, security, housekeeping, transportation, and maintenance.
Develop and implement administrative policies, procedures, and SOPs.
Maintain proper records and documentation of all administrative activities.
Coordinate preventive and corrective maintenance activities.
Monitor utility consumption and recommend cost optimization initiatives.
Maintain regular liaison with government agencies, regulatory authorities, and local administration.
Ensure timely renewal and compliance of Trade Licenses; Fire Licenses and Fire Safety Certifications; DIFE-related requirements and inspections; Environmental and local authority approvals where applicable; Any other statutory permits and registrations required for business operations
Coordinate inspections, audits, and compliance visits by regulatory authorities.
Manage rental agreements, lease renewals, and property-related documentation for Head Office and all branch/service center locations.
Manage security service providers and security personnel performance. Conduct periodic security assessments and recommend improvements.
Investigate and report security incidents and ensure corrective actions are implemented.
Develop and maintain an approved vendor database.
Evaluate vendor performance and ensure service quality standards are maintained.
Identify opportunities for cost reduction without compromising service quality.
Coordinate disposal or replacement of obsolete assets as per company policy.
Coordinate company events, meetings, and official visits.
Coordinate appropriate branding activities for existing and new service centres as required.
Fulfil any other admin duties as requested by Management.
Work at office
Full time
Dhaka
Applications for this job are handled on the company's own website.
