Admin and Account Officer, Economic Acceleration and Resilience (EARN) Project, Skills Development Programme

The Admin and Account Officer will play a key role in the “Economic Acceleration and Resilience for NEET” (EARN) project by by ensuring effective financial, administrative, and logistics operations. S/he will be responsible for maintaining compliance with Generally Accepted Accounting Principles (GAAP) and BRAC’s financial, procurement, and administrative policies and procedures. S/he will review and coordinate Joint Venture Partners’ budgets and expenses in collaboration with the Finance and Accounts Specialist, while supporting budget preparation and revisions, monitoring expenditures, and coordinating with upazila offices for financial reporting, consolidation, and resource mobilization to enable informed and efficient strategic decision-making.

• Support expenditure reporting through coordination with upazila offices and VLTCs, and follow up with the finance department to ensure timely submission of donor-required financial reports.
• Coordinate with partners and upazila offices for timely financial reporting, and ensure effective financial controls to prevent and promptly address fraud, misconduct, corruption, or non-compliance through proper channels.
• Prepare and review monthly budget expenditure summaries as per the approved budget, and verify bills and vouchers for timely submission to the finance department.
• Guide project leads and partners on project close-out, ensuring compliance with BRAC guidelines, and coordinate with procurement and finance to complete required documents for timely cash and in-kind transfers.
• Ensure timely and quality procurement of assets and materials, follow up on regular maintenance of assets and supplies, and prepare and submit procurement requests as required by coordination units and field offices.
• Support procurement planning, project close-out, staff travel arrangements, and proper documentation and filing in line with BRAC guidelines.
• Provide day-to-day administrative and logistical support to the program, ensure effective logistics for meetings, workshops, and events, and assist with field-based administrative needs for project staff as required.
• Coordinate closely with PNGOs to ensure timely compliance with procurement, financial, and administrative procedures, maintain program asset and inventory records, and ensure provision of materials
• Implement the safeguarding policy to establish a safeguarding culture across all levels of the programme. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.
• Responsible for ensuring team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.